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The Namibia Civil Aviation Authority (NCAA) is a state-owned enterprise established by section 8 of the Civil Aviation Act No. 6 of 2016 (November 2016). One of the objectives of the Authority is to control, regulate, and promote Civil Aviation Safety and Security in Namibia, as well as the provision of Air Navigation Services. Namibia Civil Aviation Authority (NCAA) invites applications for the following position: Executive Assistant (Re-advertisement), Grade C3, Department: Office of the Executive Director.

Job Summary

Employer: Namibia Civil Aviation Authority (NCAA)
Job Type: Full-time
Location: Windhoek, Namibia
Category: Administration
Closing Date: 2026-09-22

Requirements

A National Diploma in Office Management or Secretarial Diploma or equivalent qualification
A Degree in relevant field will be added as an advantage
A Minimum of 5 Years of relevant experience in a personal assistant role
Fit and Proper – Successful candidates shall be subjected to security vetting and obtain a security clearance before appointment

How to Apply

Applicants should send their applications to: recruitment@ncaa.com.na or nieis.namibiaatwork.gov.na before the closing date. Enquiries: May be directed for attention to the Human Resources Office, Tel: 083 235 2170. All applications must be accompanied by a comprehensive curriculum vitae, certified copies of educational qualifications and other supporting documents. All foreign qualifications must be evaluated by the Namibia Qualification Authority (NQA). Preference will be given to Namibian citizens and designated persons as prescribed by the Namibian Affirmative Action Act. Women and persons with disabilities are encouraged to apply. Only short-listed candidates will be contacted. CLOSING DATE: FRIDAY, 22 SEPTEMBER 2026 (17H00 – GMT +2).

About the Company

The Namibia Civil Aviation Authority (NCAA) is the statutory body responsible for regulating civil aviation in Namibia, established under the Civil Aviation Act of 2016. Headquartered in Windhoek, the authority took over the regulatory functions previously carried out by the Directorate of Civil Aviation within the Ministry of Works and Transport, commencing operations in 2019. Its mandate includes aviation safety oversight, aircraft registration and airworthiness certification, licensing of aviation personnel and air operators, and oversight of aviation security within Namibian airspace. The NCAA also exercises economic regulatory functions over aviation service providers, working alongside state entities such as the Namibia Airports Company. In its role as national regulator, it supports Namibia's adherence to the international standards of the International Civil Aviation Organization (ICAO).

Namibia's regulator for safe, secure and efficient civil aviation

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Frequently Asked Questions

What qualifications and certifications are typically required for an Executive Assistant role at the NCAA?

Applicants generally need a recognized degree or diploma in Office Management, Public Administration, or a related field. Proficiency in Microsoft Office Suite and strong bilingual communication skills are highly valued in the Namibian public sector.

What are the common day-to-day responsibilities for this position?

The role involves managing complex calendars, coordinating high-level meetings, and handling confidential correspondence for senior executives. You will also be responsible for preparing reports and acting as a primary point of contact between the executive office and external stakeholders.

What can I expect regarding the work culture and professional expectations in Namibia?

The culture in parastatals like the NCAA is typically formal and hierarchical, requiring a high level of professionalism and respect for protocol. Punctuality and the ability to maintain strict confidentiality are critical expectations for those supporting top management.

What are the typical benefits associated with administrative roles in Namibian state-owned enterprises?

Employees can generally expect a comprehensive package including medical aid, a pension fund, and standard annual leave. Some organizations may also offer housing allowances or performance-based bonuses depending on the specific employment contract.

What is the realistic career progression for an Executive Assistant in this sector?

Experienced assistants can progress into senior administrative management or specialized roles in corporate governance and operations. Many professionals also use this experience to transition into project management or human resources within the aviation industry.

How should I apply, and what do Namibian employers look for in a candidate's application?

Follow the specific submission instructions in the advertisement, ensuring all certified copies of qualifications are attached. Employers look for a polished CV that demonstrates stability, attention to detail, and a proven track record of supporting senior leadership.

Administration Aviation Executive Assistant Office Management PERSONAL ASSISTANT