The Namibia Civil Aviation Authority (NCAA) is a state-owned enterprise established by section 8 of the Civil Aviation Act No. 6 of 2016 (November 2016). One of the objectives of the Authority is to control, regulate, and promote Civil Aviation Safety and Security in Namibia, as well as the provision of Air Navigation Services. Namibia Civil Aviation Authority (NCAA) invites applications for the following position: Executive Assistant (Re-advertisement), Grade C3, Department: Office of the Executive Director.

Job Summary

Employer: Namibia Civil Aviation Authority (NCAA)
Job Type: Full-time
Location: Windhoek, Namibia
Category: Administration
Closing Date: 2026-09-22

Requirements

A National Diploma in Office Management or Secretarial Diploma or equivalent qualification
A Degree in relevant field will be added as an advantage
A Minimum of 5 Years of relevant experience in a personal assistant role
Fit and Proper – Successful candidates shall be subjected to security vetting and obtain a security clearance before appointment

How to Apply

Applicants should send their applications to: recruitment@ncaa.com.na or nieis.namibiaatwork.gov.na before the closing date. Enquiries: May be directed for attention to the Human Resources Office, Tel: 083 235 2170. All applications must be accompanied by a comprehensive curriculum vitae, certified copies of educational qualifications and other supporting documents. All foreign qualifications must be evaluated by the Namibia Qualification Authority (NQA). Preference will be given to Namibian citizens and designated persons as prescribed by the Namibian Affirmative Action Act. Women and persons with disabilities are encouraged to apply. Only short-listed candidates will be contacted. CLOSING DATE: FRIDAY, 22 SEPTEMBER 2026 (17H00 – GMT +2).

About the Company

The Namibia Civil Aviation Authority (NCAA) is the statutory body responsible for regulating civil aviation in Namibia, established under the Civil Aviation Act of 2016. Headquartered in Windhoek, the authority took over the regulatory functions previously carried out by the Directorate of Civil Aviation within the Ministry of Works and Transport, commencing operations in 2019. Its mandate includes aviation safety oversight, aircraft registration and airworthiness certification, licensing of aviation personnel and air operators, and oversight of aviation security within Namibian airspace. The NCAA also exercises economic regulatory functions over aviation service providers, working alongside state entities such as the Namibia Airports Company. In its role as national regulator, it supports Namibia's adherence to the international standards of the International Civil Aviation Organization (ICAO).

Namibia's regulator for safe, secure and efficient civil aviation

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Frequently Asked Questions

What qualifications or certifications are typically required for an Executive Assistant role in Namibia?

Typically, a diploma or degree in business administration, office management, or a related field is required, along with proven experience in administrative support. Certifications such as Certified Administrative Professional (CAP) or proficiency in Microsoft Office Suite are often preferred. Employers in Namibia also value strong communication skills and familiarity with local business practices.

What are the common day‑to‑day responsibilities of an Executive Assistant in the Namibian aviation sector?

Day‑to‑day duties include managing the executive’s calendar, coordinating meetings and travel arrangements, preparing reports and correspondence, and handling confidential information. You may also be responsible for liaising with government agencies, stakeholders, and internal departments, especially given the aviation context. Prioritising tasks and maintaining accurate records are essential to keep the office running smoothly.

How does the local work culture in Namibia influence expectations for an Executive Assistant?

Namibian workplaces generally emphasize respect for hierarchy, punctuality, and a collaborative team spirit, while also appreciating initiative and problem‑solving. In the aviation sector, adherence to safety protocols and regulatory compliance is highly valued. Demonstrating cultural sensitivity and the ability to work with diverse colleagues is important for success.

What career progression opportunities exist for an Executive Assistant in Namibia?

Starting as an Executive Assistant can lead to roles such as Senior Executive Assistant, Office Manager, or Administrative Supervisor within the authority or other organisations. With additional experience and possibly further qualifications, you may move into specialist areas like aviation operations support or human resources. Continuous professional development and networking within Namibia’s public‑service community can accelerate advancement.

What typical benefits are offered for full‑time Executive Assistant positions in Namibia?

Typical benefits for full‑time administrative positions in Namibia include paid annual leave (usually 20‑30 days depending on service), sick leave, medical aid contributions, and employer‑funded pension or provident fund contributions. Some organisations also offer transport allowances, housing subsidies, or study assistance for further education. Exact packages vary by employer but generally aim to support employee wellbeing and retention.

How should a job seeker apply for an Executive Assistant position and what do Namibian employers look for?

To apply, submit a detailed CV, certified copies of qualifications, and a cover letter highlighting your administrative experience and motivation for joining the aviation sector via the NCAA’s official recruitment portal or advertised channels. Namibian employers look for clear evidence of relevant skills, professionalism, and the ability to handle confidential information responsibly. Ensure your application follows the specified format and includes any requested references or police clearance if required.