The Organization: The Namibia Civil Aviation Authority (NCAA) is a state-owned enterprise established by section 8 of the Civil Aviation Act No. 6 of 2016 (November 2016). One of the objectives of the Authority is to control, regulate, and promote Civil Aviation Safety and Security in Namibia, as well as the provision of Air Navigation Services. Namibia Civil Aviation Authority (NCAA) invites applications for the following position: Executive Assistant (Re-advertisement), Grade C3, Department: Office of the Executive Director.

Job Summary

Employer: Namibia Civil Aviation Authority (NCAA)
Job Type: Full-time
Location: Windhoek, Namibia
Category: Administration
Closing Date: 2026-09-22

Requirements

A National Diploma in Office Management or Secretarial Diploma or equivalent qualification
A Degree in relevant field will be added as an advantage
A Minimum of 5 Years of relevant experience in a personal assistant role
Fit and Proper – Successful candidates shall be subjected to security vetting and obtain a security clearance before appointment
All foreign qualifications must be evaluated by the Namibia Qualification Authority (NQA)

How to Apply

Applicants should send their applications to: recruitment@ncaa.na or nieis.namibiaatwork.gov.na before the closing date. Enquiries: May be directed for attention to the Human Resources Office, Tel: 083 235 2170. All applications must be accompanied by a comprehensive curriculum vitae, certified copies of educational qualifications and other supporting documents. All foreign qualifications must be evaluated by the Namibia Qualification Authority (NQA). Preference will be given to Namibian citizens and designated persons as prescribed by the Namibian Affirmative Action Act. Women and persons with disabilities are encouraged to apply. Only short-listed candidates will be contacted. CLOSING DATE: FRIDAY, 22 SEPTEMBER 2026 (17H00 – GMT +2).

About the Company

The Namibia Civil Aviation Authority (NCAA) is the statutory body responsible for regulating civil aviation in Namibia, established under the Civil Aviation Act of 2016. Headquartered in Windhoek, the authority took over the regulatory functions previously carried out by the Directorate of Civil Aviation within the Ministry of Works and Transport, commencing operations in 2019. Its mandate includes aviation safety oversight, aircraft registration and airworthiness certification, licensing of aviation personnel and air operators, and oversight of aviation security within Namibian airspace. The NCAA also exercises economic regulatory functions over aviation service providers, working alongside state entities such as the Namibia Airports Company. In its role as national regulator, it supports Namibia's adherence to the international standards of the International Civil Aviation Organization (ICAO).

Namibia's regulator for safe, secure and efficient civil aviation

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Frequently Asked Questions

What qualifications or education are typically required for an Executive Assistant role in Namibia?

Most employers expect at least a diploma or degree in business administration, office management, or a related field, and many prefer candidates with a certificate in secretarial studies or administrative support. Relevant work experience, usually 2–3 years in an office support role, is also commonly required.

What are the typical day-to-day responsibilities of an Executive Assistant at an organization like the Namibia Civil Aviation Authority?

The role involves managing the executive’s calendar, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information. Additionally, you may be tasked with liaising with internal departments and external stakeholders, maintaining filing systems, and providing general administrative support to ensure smooth office operations.

How does the Namibian work culture influence expectations for an Executive Assistant?

Namibian workplaces value punctuality, professionalism, and respect for hierarchy, so Executive Assistants are expected to be reliable, discreet, and proactive in anticipating their executive’s needs. Building good interpersonal relationships and demonstrating cultural sensitivity, especially when dealing with diverse stakeholders, is also important for success in this role.

What career progression opportunities exist for an Executive Assistant in Namibia?

With experience, an Executive Assistant can advance to senior administrative roles such as Office Manager, Administrative Supervisor, or move into specialized positions like Project Coordinator or Human Resources Assistant. Some professionals also use the role as a stepping stone to pursue further qualifications and transition into management or specialist functions within their organization.

What benefits are commonly offered to full-time Executive Assistants in Namibia, and how should I apply for the position?

Employers typically provide benefits such as paid annual leave, sick leave, medical aid contributions, and pension or provident fund contributions, often in line with Namibian labour legislation. To apply, submit a detailed CV and cover letter highlighting your administrative experience and qualifications through the NCAA’s online recruitment portal or the advertised application method, ensuring you follow any specific instructions regarding documents and deadlines.