An excellent career opportunity exists for interested and qualified candidates to apply for the above-mentioned position at Namib Mills (Pty) Ltd, Klein Okapuka Farm.
PRIMARY PURPOSE OF THE POSITION
Responsible for the execution of administrative functions within the department.

Job Summary

Employer: Namib Mills (Pty) Ltd
Job Type: Full-time
Location: Windhoek, Namibia
Category: Administration
Closing Date: 2026-10-29

Key Responsibilities

Ensure that all documentation is signed according to laid down values and procedures.
Assist in accurate and timeous filing of all required documents as per laid down procedures.
Ensure invoices are handled in accordance with correct procedure.
Prepare invoices, Goods Receive Vouchers and orders for payment.
Ensure that invoices are processed correctly and timeously.
Ensure effective operation of all office equipment.
Ensure timeous communication and distribution of messages, faxes, memos.
Process and distribute internal and external mail.
Keep SHE documentation up to date.
Accurately and timeously recording of all data received from various sources and adhering to prescribed procedures.
Timeously and accurately entering data into computerised system.
Feedback report to Dispatch Manager on a daily basis.
Perform ad hoc tasks as requested by the superiors.

Requirements

Grade 12 (NQF 4) with relevant work experience.
Knowledge in a Distribution environment will be an advantage.
Knowledge in a Distribution environment will be an advantage.
Computer literate with a good mastering of Microsoft Word, Excel and Outlook.
Knowledge of Accpac will be an advantage.
Proficient in written and spoken English.
Namibian citizen.
Willing to work after hours and weekends.

How to Apply

To apply, please visit: namib-mills.simplify.hr

About the Company

Namib Mills (Pty) Ltd is a pivotal company operating within Namibia's critical food production and supply chain. This entity is dedicated to ensuring the reliable availability of essential food products throughout the country. With its operations firmly rooted in Namibia, the company actively supports the nation's vital agricultural sector. Divisions like Feedmaster are central to its integrated approach, enhancing food security and rural development. Namib Mills significantly contributes to Namibia's economic stability and the nutritional needs of its population.

Driving Namibia's Food Production & Supply Chain.

Website: https://www.namibmills.com/

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Frequently Asked Questions

What qualifications or education do I need to apply for an Administration Clerk position at a company like Namib Mills?

Most employers in Namibia require a Grade 12 certificate with passes in English and Mathematics. A diploma or certificate in Business Administration, Office Management, or Secretarial Studies from institutions like NIMT or Polytechnic of Namibia strengthens your application. Computer literacy in MS Office is typically essential.

What are the typical day-to-day responsibilities of an Administration Clerk?

You will handle data entry, filing, and record management for departmental operations. Duties include answering telephones, scheduling appointments, preparing correspondence, and assisting with inventory or procurement documentation. Accuracy and attention to detail are critical in processing internal and external communications.

How does workplace culture and employer expectations differ in Namibian companies?

Namibian employers value punctuality, respect for hierarchy, and strong interpersonal skills in diverse workplace settings. English is the primary business language, though Afrikaans and local languages are often used regionally. Dress codes tend to be formal, and demonstrating reliability and initiative is highly regarded.

What career progression opportunities exist for Administration Clerks in Namibia?

With experience, you can advance to Senior Clerk, Administrative Officer, or Office Manager roles. Further studies in HR, finance, or management open pathways to specialized departments. Many Namibian companies prefer promoting internally when you demonstrate competence and commitment.

What benefits are typically offered for full-time administrative positions in Namibia?

Standard benefits usually include annual leave as per Namibian Labour Act provisions, and many established employers offer medical aid and pension fund contributions. Specific arrangements vary by employer and are often negotiable based on experience level. Always review employment contracts carefully before signing.

How should I apply for an Administration Clerk role, and what do Namibian employers look for in applications?

Submit a concise CV with a cover letter highlighting relevant skills and references from previous employers or community leaders. Employers prioritize neat presentation, verifiable contact details, and demonstrated computer proficiency. Follow application instructions exactly and prepare for practical assessments testing your administrative skills.