Job Expired
An excellent career opportunity exists for interested and qualified candidates to apply for the above-mentioned position at Namib Mills (Pty) Ltd, Otavi.
PRIMARY PURPOSE OF THE POSITION
To provide comprehensive administrative support and operational assistance in a distribution setting, ensuring accurate record-keeping, regulatory compliance, effective communication, and timely coordination of documentation, stock activities, and customer service functions.
Job Summary
- Type: full-time
- Location: Windhoek
- Category: Administration
- Closing Date: 2026-08-26
Key Responsibilities
- Manage depot and customer damage claims with documented resolution tracking.
- Verify picking slip accuracy and secure Supervisor authorization prior to processing.
- Capture all incoming data with 100% accuracy against prescribed procedures.
- Respond to customer information requests within established SLAs.
- Maintain secure, organized filing systems with zero document loss.
- Submit comprehensive daily feedback reports to Distribution Manager.
- Ensure 100% compliance on documentation signatures per company policies.
- Contribute to monthly reporting cycles with consolidated data inputs.
- Support warehouse logistics through pallet movement coordination and stock control.
- Participate in daily inventory counts and variance reconciliation.
- Handle invoice processing following proper financial controls and procedures.
- Facilitate communication flow through message, fax, and memo distribution.
- Manage postal services for internal and external correspondence.
- Keep SHE documentation current and audit-ready.
- Monitor supervision areas for ISO and HACCP compliance adherence.
- Coordinate PPE procurement and availability tracking.
- Execute personnel administration tasks (attendance, leave, records) accurately and timeously.
- Complete special assignments as directed by management.
Requirements
- Grade 12 (NQF 4) with 3 years’ experience in Administration
- OR
- A relevant certificate with 2 years experience in Administration.
- Knowledge in a Distribution environment will be an advantage.
- Computer literate with a good mastering of Microsoft Word, Excel and Outlook Knowledge of Accpac
- Proficient in written & spoken English.
- Namibian citizen or eligible to apply for Namibian citizenship
How to Apply
To apply, please visit: namib-mills.simplify.hr
Job Code: 197392
About the Company
Namib Mills (Pty) Ltd is a pivotal company operating within Namibia's critical food production and supply chain. This entity is dedicated to ensuring the reliable availability of essential food products throughout the country. With its operations firmly rooted in Namibia, the company actively supports the nation's vital agricultural sector. Divisions like Feedmaster are central to its integrated approach, enhancing food security and rural development. Namib Mills significantly contributes to Namibia's economic stability and the nutritional needs of its population.
Driving Namibia's Food Production & Supply Chain.
Website: https://www.namibmills.com/
Frequently Asked Questions
What qualifications and experience are typically required for an Administration Clerk role in Namibia?
Most employers in Namibia look for a Grade 12 certificate, often complemented by a diploma or certificate in Office Administration or a related field. Practical experience in an office environment, even entry-level through internships, is also highly valued by companies.
What are the common day-to-day responsibilities of an Administration Clerk in a Namibian company?
You would typically handle tasks such as data entry, filing, managing correspondence, scheduling appointments, and providing general office support. This role is crucial for ensuring the smooth operation of administrative processes within the organization.
What is the typical work culture and what are the general expectations for an Administration Clerk in Namibia?
Namibian workplaces often value punctuality, respect, and a collaborative spirit among colleagues. Employers expect reliability, attention to detail, and a proactive approach to supporting team operations efficiently.
What are the realistic career progression opportunities for an Administration Clerk in Namibia?
With experience and further training, you can typically advance to roles like Senior Admin Clerk, Executive Assistant, or potentially into specialized departmental administrative positions. Opportunities for growth often depend on continuous learning and acquiring new skills within the company.
What typical benefits package can an Administration Clerk expect from employers in Namibia?
Standard benefits usually include annual leave, sick leave, and contributions to medical aid and pension schemes as per Namibian labor laws. Some larger companies may also offer additional perks like provident funds or group life assurance.
When applying for an Administration Clerk position in Namibia, what do employers typically look for in candidates?
Employers in Namibia seek candidates with strong organizational and communication skills, proficiency in basic office software, and a positive attitude. A well-structured CV and a cover letter tailored to the specific role are essential for making a good impression.
- This job has expired!
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