Deputy Director Grade 4 -MINISTRY OF URBAN AND RURAL DEVELOPMENT

MINISTRY OF URBAN AND RURAL DEVELOPMENT

DIVISION: TRUST FUND FOR REGIONAL DEVELOPMENT AND EQUITY PROVISIONS

Post Designation    Deputy Director Grade 4

1x Post        Windhoek

Salary Scale  N$478,220 – N$ 502,753

Motor Vehicle Allowance    N$102,701 pa

Housing    N$68,188 00 pa

Minimum requirements: A Bachelor Degree at NQF Level 7 plus nine (9) years appropriate experience.

PRIMARY PURPOSE OF THE POSITION

The Deputy Director: Trust Fund is accountable for providing leadership and direction to staff members (Secretariat) of the Trust Fund and ensuring that the Board and the Fund are performing the roles and duties as set out in the Trust Fund for Regional Development and Equity Provisions Act, 2000 (Act No. 22 of 2000)

JOB DESCRIPTION

• Responsible for the management of the affairs of the Trust Fund to ensure that its day-to­day operational objectives are met
• Develops and proposes required policies (financial, procurement, funding and administration) to the Board of Trustees.
• Recommends changes in legislation and procedures pro-actively to the Board of Trustees to ensure that the Trust Fund achieves its objectives
• Exercises powers and performs any duties delegated by the Board of Trustees
• Develops effective systems of internal control to safeguard assets of the Trust Fund
• Responsible for the management of human resources of the Trust Fund
• Promotion of sound labour relations and compliance with labour legislation;
• Development and implementation of a performance management system which must Include measurable objectives and clear timeframes and which evaluation of performance must be subject to annual review by the Board; the monitoring and evaluation of all projects supported by the Board throughout implementation;
• Taking of remedial action if and when required;
• The evaluation and assessment of all projects in terms of the guidelines and within six (6) months after completion, to determine the impact and record the lessons learnt, measured against the envisaged project objectives and report to the Board of Trustees;

As accounting officer, the Trust Fund Manager is responsible and accountable to the Board for:

• All income and expenditure of the Fund;
• All assets and the discharge of liabilities of the Fund;
• Proper and diligent compliance with all applicable financial legislation;
• The effective, efficient, economical and transparent use of the resources of the Fund;
• The keeping of full and proper records of the financial affairs of the Trust Fund according

to acceptable norms and standards in terms of Section 7.(1)(h)(v) of the Act;

• Preparing financial statements in terms of generally accepted accounting practices;
• Maintaining effective, transparent and efficient systems of internal control and financial and risk management; and

• Taking all reasonable steps to prevent unauthorised, irregular and fruitless and wasteful expenditure and losses resulting from criminal conduct.

ADDITIONAL RESPONSIBILITIES

• To assist the Board achieve its objectives, the Trust Fund Manager must actively interact with key stakeholders such as OMAs, Local Authorities and Regional Councils on a regular basis to: –
• Understand the challenges facing Local Authorities and Regional Councils in respect of the financing and implementation of infrastructure, economic and service delivery enhancement development;
• Design guidelines and an application form to guide and to be used by Local Authorities and Regional Councils to apply for and access support, either financial or technical, from the Trust Fund;
• Publish and disseminate the qualification criteria for accessing development support and the priorities of the Board for making assistance available to Local Authorities and Regional Councils.
• The Trust Fund Manager must report to the Board on a quarterly basis, or any other

interval as determined by the Board, on the results of these interactions.

• The Trust Fund Manager must report to the Board on a quarterly basis on the status of

implementation of the performance based budget as set out in operational guidelines and annual plan

• Conducts research for special projects as identified by the Board of Trustees and provide the required feedback.
• Represents the Trust Fund internally and externally by attending official functions,

delivering communications, etc. and as may be delegated by the Board.

• Assists the Board of Trustees to ensure that the correct image of the Trust Fund is

portrayed to all stakeholders.

COMPETENCIES

LEADERSHIP

• Providing direction-Provides team with a clear sense of direction; takes charge, organises resources and steers others towards successful task accomplishment.
• Empowering-Delegates responsibilities to appropriate subordinates; gives others the latitude to exercise their own initiative, and invests them with the power and authority to accomplish tasks effectively.

INTERPERSONAL

• Teamwork-Cooperates and works well with others in the pursuit of team goals; shares information and supports others.
• Building and maintaining relationships-Able to establish and maintain relationships with people at all levels; puts others at ease; promotes harmony and consensus through diplomatic handling of disagreements and potential conflict.
• Stress tolerance-Remains calm, objective and in control in stressful situations; maintains a stable performance under pressure; accepts criticism without becoming over-defensive.
• Tenacity-Resilient and persevering; continues to strive for a goal (as long as it is realistically attainable) even in the face of adversity; copes with disappointments and setbacks.
• Integrity-Maintains high ethical standards both professionally and personally; shows integrity and fairness in dealings with others; is reliable and trustworthy.

ANALYTICAL

• Judgement-Makes rational, realistic and sound decisions based on consideration of all the facts and alternatives available.
• Information gathering-Seeks all possible relevant information for problem solving and decision making; consults widely; probes the facts, analyses issues from different perspectives.
• Problem analysis-Breaks the problem into constituent parts and differentiates key elements from the irrelevant or trivial; makes accurate use of logic and draws sound inferences from information available.
• Objective setting-Produces detailed project plans in which objectives are clearly defined and action steps for achieving them are clearly specified.
• Management control-Establishes clear priorities; schedules activities to ensure optimum use of time and resources; monitors performance against objectives.
• Written communication skills-Produces written communications which are clear, fluent, concise and readily understood by the intended recipient(s).

• Technical skills and competence-Demonstrates detailed knowledge and expertise in

relation to the job; readily absorbs new technical information and keeps up to date in specialist areas.

BUSINESS AWARENESS

• Organisational awareness-Attuned to internal politics and alert to changing dynamics within the organisation. Forges links with other departments/units in the Ministry and partner institutions and establishes useful supportive networks.
• Strategic perspective-Takes a long term view, thinks on a broad canvas and entertains wide ranging possibilities in developing a vision for the future of the institution.
• Career and self-development-Takes responsibility for own development; actively pursues learning and career development opportunities; seeks out and acts upon feedback on own performance.

DYNAMISM

• Self-confidence-Independent and self-reliant; conveys a realistic confidence in own ability to select appropriate courses of action and in likely success of own initiatives; able to stand ground in face of opposition.
• Decisiveness-Willing to make firm and speedy decisions and commit to definite courses of action – on the basis of limited information if necessary.
• Initiative-Proactive and self-starting; seizes opportunities and acts upon them; originates action and actively influences events.

OPERATIONAL

• Concern for excellence-Committed to the achievement and maintenance of quality; sets high standards of performance for self and others.
• Execution-Drives projects along, gets results and ensures that key objectives are met.

REQUIREMENTS

Skills

• Strategic-Management, leadership, culturally sensitive, report writing, communication, analytical, interpersonal, assertive & financial skills
• Advanced computer skills (MS Office applications)
• Possession of a valid driver’s licence