Job Expired

The Administrative Assistant contributes to the smooth and professional functioning of the organisation by maintaining reliable administrative systems, supporting internal stakeholders and ensuring that routine administrative requirements are completed efficiently.

Job Summary

Type: full-time
Location: Windhoek
Category: Administration
Closing Date: 2026-08-24

Key Responsibilities

Capture and maintain accurate financial and cost records.
Maintain stock registers, issue stock, and conduct stock counts.
Accurate stock levels with minimal variances.
Assist with ordering, supplier follow ups, and documentation.
Track expenditure against approved budgets.
Orders placed timeously and supported by correct documentation.
Capture invoices and prepare payment documentation.
Prepare financial, stock and operational reports for scheduled submissions.
Maintain organized filing and record systems.
Support audits and compliance requirements.

Requirements

Grade 12 or equivalent.
Certificate in administration, finance, accounting, or related field.
Basic bookkeeping or accounting training is required.
Minimum (3) years’ experience in an administrative role with financial and stock control responsibilities.
Experience in hospitality, conservation, or remote site operations is an advantage.
Valid Driver’s License

How to Apply

Apply by email: [email protected]
Phone: +264 (0) 83 370 9775
Address: 100 Nelson Mandela Avenue, Klein Windhoek, Namibia

About the Company

Ongava Game Reserve (Pty) Ltd is a prominent Namibian company dedicated to wildlife conservation and high-end ecotourism. Operating a vast private game reserve located on the southern border of Etosha National Park, it plays a crucial role in safeguarding Namibia's diverse ecosystems and endangered species. The company provides exceptional safari experiences through its collection of luxury lodges, inviting guests to connect with the pristine African wilderness. Beyond tourism, Ongava Game Reserve actively contributes to scientific research and local community development initiatives within Namibia. Its firmly established operations, including banking relationships in Windhoek, underscore its deep commitment and impact within the country.

Preserving Namibia's wildlife, offering exceptional safari and conservation experiences.

Website: https://www.ongava.com/booking-terms-and-conditions

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Frequently Asked Questions

What qualifications or experience are typically required for an Administrative Assistant role in Namibia, especially in a game reserve setting?

Most roles require a Grade 12 certificate, coupled with a diploma or certificate in Office Administration, Secretarial Studies, or Business Management. Prior experience in an administrative capacity is often highly valued, demonstrating practical skills and reliability.

What are the common day-to-day duties of an Administrative Assistant, particularly in a unique environment like a game reserve?

Daily tasks often include managing correspondence, scheduling appointments, maintaining records, and assisting with general office operations. In a game reserve, this might extend to supporting lodge operations, coordinating staff logistics, or handling visitor-related administrative tasks.

What is the typical work culture and what are the employer expectations for an Administrative Assistant in a Namibian setting, especially remote locations?

Namibian workplaces often value respect, punctuality, and a strong work ethic, with an emphasis on teamwork and adaptability. In remote areas like game reserves, self-sufficiency and a proactive approach to problem-solving are particularly sought after.

What are the realistic career progression or growth paths for an Administrative Assistant in Namibia, particularly within the tourism or hospitality sector?

An Administrative Assistant can often progress to roles like Senior Administrator, Office Manager, or even specialized positions within human resources or finance departments. Further education and consistent high performance are key to unlocking these growth opportunities.

What kind of benefits, such as leave, medical aid, or pension, can one typically expect for an Administrative Assistant role in Namibia?

Standard benefits generally include annual leave, sick leave, and maternity/paternity leave in accordance with Namibian labor laws. Medical aid and pension contributions are common benefits offered by reputable employers, though they can vary.

How should I best prepare my application, and what do Namibian employers typically look for when hiring an Administrative Assistant?

Employers in Namibia usually seek a well-structured CV highlighting relevant experience and skills, accompanied by a concise cover letter tailored to the specific role. Strong communication skills, attention to detail, and a professional demeanor are highly regarded during the interview process.

Administration administrative ASSISTANT Finance Stock Control Tourism