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We are seeking a detail-oriented and proactive HR Coordinator to support the daily operations of the Human Resources department. The role will support payroll administration, employee records, recruitment, onboarding and offboarding, training coordination, and HR compliance. The ideal candidate is organized, discreet, and able to balance administrative accuracy with people-focused responsibilities.

Job Summary

Type: full-time
Location: Windhoek
Category: Human Resources
Closing Date: 2026-08-26

Key Responsibilities

Payroll Administration: Maintain payroll information, process employee changes, and prepare payroll reports covering earnings, taxes, deductions and leave.
HR Initiatives & Systems: Support HR initiatives and systems, provide guidance on policies and procedures, and assist with recruitment activities and job postings.
Recruitment & Onboarding: Coordinate the hiring process and create and implement effective employee onboarding plans.
Training & Development: Develop and coordinate training and development programmes and assist with performance management processes.
Employee Relations: Support disciplinary and grievance matters, assist with workplace conflict resolution, and promote positive employee relations.
HR Administration: Maintain accurate employee records, attendance information and other HR documentation in line with company policies.
Compliance: Stay updated on Namibian labour legislation and support compliance with employment law, company policies, health and safety requirements.
Benefits Administration: Coordinate employee benefits, including enrolment support and liaison with benefits providers.
Offboarding: Manage employee exit processes, including exit interviews and termination documentation.
HR Support: Maintain knowledge of HR market trends and provide general administrative support to the HR function.

Requirements

Grade 12
Bachelor’s Degree in Human Resources or Industrial Psychology or a related field
Minimum 3 years’ proven experience in an HR role
Proficient in MS Office (Word, Excel, PowerPoint, Outlook and Teams)
Professional HR certification
Solid understanding of Namibian labour laws and HR best practices
Excellent organizational skills and strong attention to detail
Strong verbal and written communication skills
Ability to handle sensitive information with discretion and confidentiality
Ability to multitask and prioritize in a fast-paced environment

How to Apply

Apply by email: [email protected]

About the Company

Virtua Technologies stands as a prominent provider of innovative information technology management services and comprehensive support within Namibia. The company is dedicated to delivering cutting-edge IT solutions, meticulously designed to cater to the diverse and evolving needs of its clientele. Businesses across Namibia place their trust in Virtua Technologies for reliable IT support, empowering them to significantly optimize their operational efficiency and digital infrastructure. Through their experienced team of IT professionals, clients receive expert management and assistance, facilitating seamless digital growth. This steadfast commitment establishes Virtua Technologies as a vital partner for driving digital transformation throughout the Namibian business sector.

Innovative IT Management Services & Support for Namibia

Website: https://www.virtuatechnologies.com.na/

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Frequently Asked Questions

What are the typical educational qualifications and experience required for an HR Coordinator role in Namibia?

Candidates typically need a diploma or degree in Human Resources Management, Business Administration, or a related field. Relevant administrative experience, ideally within an HR department, is highly valued, along with a foundational understanding of Namibian labor laws.

What are the common day-to-day responsibilities of an HR Coordinator in a Namibian work environment?

You would generally assist with HR administration, including maintaining employee records, scheduling interviews, and preparing onboarding documents. Managing employee queries and supporting HR initiatives in compliance with Namibian labor laws are also key tasks.

What are the general work culture and professional expectations for an HR Coordinator in Namibia?

Namibian workplaces generally value professionalism, respect for colleagues, and adherence to company policies. Punctuality, strong communication skills, and adaptability to a diverse workforce are highly regarded, often with a collaborative team approach.

What are the realistic career progression opportunities for an HR Coordinator within Namibia?

With experience and continuous professional development, an HR Coordinator can typically advance to roles like HR Officer, HR Generalist, or even specialise in areas such as recruitment or training. Pursuing further qualifications and demonstrating leadership potential will facilitate upward mobility in the Namibian HR sector.

What common benefits are usually offered to an HR Coordinator in Namibia?

Most formal employers in Namibia provide benefits such as annual leave, sick leave, and contributions to medical aid schemes. Pension fund contributions are also a standard offering, varying by company policy and industry.

How should one apply for HR Coordinator roles in Namibia, and what do employers typically look for in candidates?

Applications usually require a detailed CV and a well-crafted cover letter highlighting relevant skills and experience. Namibian employers seek candidates with strong organizational abilities, attention to detail, and a foundational understanding of local labor regulations and practices.

Coordinator HR HUMAN RESOURCES Payroll Recruitment