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Khomas Medical Centre (KMC) is seeking a highly professional, organised, and proactive individual to join our team as a Personal Assistant to the Managing Partner. This role requires a dynamic individual with exceptional administrative, organisational, and communication skills who can provide high-level support to the Managing Partner while ensuring the efficient coordination of daily operations.

Job Summary

Type: full-time
Location: Windhoek
Category: Administrative
Closing Date: 2026-07-22

Key Responsibilities

Provide comprehensive administrative and secretarial support to the Managing Partner.
Manage diaries, appointments, meetings, and travel arrangements.
Prepare correspondence, reports, presentations, and meeting minutes.
Screen and direct telephone calls, emails, and other communications.
Coordinate meetings and ensure all relevant documentation is prepared in advance.
Maintain confidential records and information with the highest level of discretion.
Assist with project coordination and follow-up on action items.
Liaise professionally with internal and external stakeholders.
Support general office administration and perform other duties as required.

Requirements

Grade 12 (additional qualifications in Administration, Business Management, Secretarial Studies, or a related field will be an advantage).
Minimum of 3 years’ experience in a Personal Assistant, Executive Assistant, or similar role.
Excellent written and verbal communication skills.
Must be able to speak, read, write, and understand both English and Afrikaans fluently.
Strong organisational and time-management abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook).
Ability to work under pressure and manage multiple priorities simultaneously.
High level of professionalism, integrity, and confidentiality.
Valid driver’s licence and own reliable vehicle.

How to Apply

Apply by email: [email protected]

About the Company

Khomas Medical Centre operates as a premier healthcare provider situated in Windhoek, Namibia. It functions as a comprehensive medical facility, welcoming individuals in search of professional healthcare services. The centre hosts a dedicated team of expert General Practitioners, ensuring accessible primary medical care for its patients. Furthermore, Khomas Medical Centre provides access to a diverse array of specialists, addressing more focused medical needs within the community. This commitment to extensive medical provision establishes it as a vital health resource in the region.

Khomas Medical Centre: General Practitioners and Specialists in Windhoek, Namibia.

Website: https://www.kmc.com.na/

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Frequently Asked Questions

What qualifications and experience are typically required for a Personal Assistant to a Managing Partner in Namibia?

Candidates usually need a diploma or degree in Office Administration, Secretarial Studies, or a related field. Strong computer literacy, excellent communication skills, and proven experience in a similar administrative support role are highly valued.

What are the common day-to-day responsibilities of a Personal Assistant to a Managing Partner in a Namibian professional environment?

Responsibilities typically include managing calendars, scheduling meetings, preparing correspondence and presentations, and organizing travel arrangements. The role also often involves minute-taking, maintaining confidential files, and serving as a primary point of contact.

What is the typical work culture and professional expectation for a Personal Assistant role in a Namibian professional environment?

Professionalism, discretion, and reliability are paramount in this role within Namibian corporate settings. Employers expect punctuality, a proactive approach to task management, and the ability to handle sensitive information with utmost confidentiality.

What are the realistic career progression opportunities for a Personal Assistant to a Managing Partner in Namibia?

Career progression can often lead to more senior administrative roles, such as Senior Personal Assistant or Office Manager. Opportunities might also arise for specializing in project coordination or moving into broader administrative management within the organization.

What typical benefits, such as leave, medical aid, or pension, can a full-time Personal Assistant expect in Namibia?

Full-time employees typically receive statutory benefits like annual leave and sick leave as per Namibian labour laws. Many employers also offer contributions towards medical aid and a pension fund or provident fund, though specifics vary by company policy.

How should a job seeker apply for this role, and what do Namibian employers typically look for in a Personal Assistant?

Applicants should submit a comprehensive CV and a tailored cover letter highlighting relevant skills, experience, and attention to detail. Employers highly value strong organizational skills, proficiency in office software, excellent communication, and a demonstrable track record of reliability and confidentiality.

Administrative Healthcare Medical PERSONAL ASSISTANT Secretarial