We are looking for a Finance & Administration Supervisor to keep the books, the controls and the office running smoothly across our group of companies. You will own the numbers from daily receipts through to the monthly management report, and make sure every transaction is captured, authorised and filed correctly. Deadlines matter in this role, and so does getting it right the first time.

Job Summary

Employer: Advanced 4×4 Car Hire
Job Type: Full-time
Location: Windhoek, Namibia
Category: Finance
Closing Date: 2026-10-12

Key Responsibilities

Capturing supplier invoices and allocating client receipts daily
Weekly bank, speedpoint and fuel reconciliations for all companies
Monthly debtor, creditor and petty cash reconciliations
Preparing PAYE, SSC and VAT submissions on time
Monthly P&L and management reporting
Enforcing purchase order and payment authorisation controls
Supporting the external accountant with year-end and audit
Supervising admin processes, filing and record-keeping
Managing office purchasing and stock levels
Liaising with banks, suppliers and service providers

Requirements

Based in Windhoek
Diploma or degree in Accounting, Finance or Bookkeeping
At least 3 years’ bookkeeping experience, including full reconciliations
Working knowledge of Sage Pastel (Express and Sage One)
Hands-on experience preparing PAYE, SSC and VAT returns and submissions
Strong Excel skills
Experience supervising admin processes or staff
Organised, accurate, and able to meet deadlines without being chased

How to Apply

Apply by email: manager@advancedcarhire.com

About the Company

Advanced 4x4 Car Hire is a well-established vehicle rental company based in Windhoek, Namibia, specializing in fully equipped 4x4 vehicles. Since its establishment in 2008, the company has provided robust transport solutions essential for navigating Namibia's diverse terrains, catering primarily to the self-drive tourism market. Their services extend beyond vehicle hire to include comprehensive camping equipment rentals and convenient airport transfers, enabling adventurers to explore the country's national parks and remote areas with confidence and comfort. This firm plays a key role in facilitating accessible and independent exploration of Namibia's unique landscapes.

Your trusted partner for 4x4 vehicle rentals in Namibia.

Website: https://www.advanced4x4.com.na

View all jobs at this company →

Frequently Asked Questions

What qualifications or certifications are typically required for a Finance & Administration Supervisor role in Namibia?

Most employers require a Bachelor's degree in Accounting, Finance, or Business Administration, plus professional certifications such as ACCA, CIMA, or SAIPA. Experience with Namibian tax regulations and VAT compliance is highly valued. Proficiency in accounting software like Pastel or Sage is often essential.

What are the typical day-to-day responsibilities of this role?

Daily tasks include supervising accounts payable and receivable, preparing monthly financial reports, managing payroll, and ensuring compliance with Namibian Revenue Agency requirements. You will also oversee administrative functions such as fleet documentation, insurance renewals, and office supply management. Regular liaison with auditors and bank representatives is common.

How does local work culture in Namibia affect expectations for this position?

Namibian workplaces value punctuality, respect for hierarchy, and strong interpersonal relationships. Employers expect supervisors to demonstrate reliability and accountability, particularly in smaller organizations where roles are often multifaceted. Building trust with colleagues and external stakeholders through face-to-face communication remains important.

What career progression opportunities exist from this supervisory role?

With proven performance, you can advance to Finance Manager, Operations Manager, or General Manager positions within the automotive or broader service sectors. Some professionals transition into consultancy or establish their own accounting practices. Continuous professional development through ICAN or regional bodies strengthens advancement prospects.

What typical benefits should I expect when applying for this role in Namibia?

Standard benefits usually include annual leave of 20-24 days, paid sick leave, and membership in a company pension or provident fund. Many employers offer medical aid contributions, though coverage levels vary significantly. Vehicle-related benefits such as staff rental rates or fuel allowances are common in the car hire industry.

What do Namibian employers specifically look for when hiring for this position?

Employers prioritize candidates with demonstrable experience in fleet or asset-heavy industries, strong knowledge of Namibian labour law, and proven supervisory experience. They seek individuals who can work independently with minimal oversight and handle pressure during peak tourist seasons. Local references and a clean criminal record are typically mandatory requirements.