CONVEYANCING SECRETARY / LEGAL SECRETARY – Bruyns Legal Practitioners 35 views

Most employers expect a diploma or certificate in legal secretarial studies, office administration, or paralegal studies, often from institutions like NIPAM, IOL, or a recognised TVET college. A strong command of English and knowledge of Namibian conveyancing procedures and the Deeds Registry system are highly valued. Some firms accept matric with relevant experience in lieu of formal qualifications.

Duties usually include preparing transfer documents, bond registrations and cancellations for lodgement at the Deeds Office, drafting correspondence, managing client files, and liaising with banks, estate agents, and municipal offices. You will also handle general secretarial tasks such as diary management, billing support, and filing. Accuracy and strict attention to deadlines are essential.

Namibian law practices tend to be professional yet close-knit, with an emphasis on confidentiality, punctuality, and reliability. Conveyancing work is deadline-driven, especially around month-end lodgements, so overtime may occasionally be required. Employers value discretion, initiative, and clear communication with both clients and colleagues.

With experience, you can progress to senior conveyancing secretary, paralegal, or conveyancer's assistant roles, and some pursue further studies toward becoming a candidate attorney. Additional certifications in property law or deeds registration strengthen advancement prospects. Growth typically depends on performance, qualifications, and the size of the firm.

Typical benefits include paid annual leave as per the Labour Act, medical aid contributions, pension or provident fund membership, and sometimes a 13th cheque. The exact package varies by employer and depends on your experience level. Always clarify benefits during the interview stage.

Prepare a concise CV highlighting your legal or conveyancing experience, attach certified copies of your qualifications and ID, and follow the application instructions in the advert exactly. Employers look for accuracy, relevant Deeds Office exposure, computer literacy (especially MS Word), and references from previous legal employers. A short cover letter tailored to the firm improves your chances.