JS Gaming Group is seeking a dynamic, experienced, and self-driven Office Administrator in Windhoek to support and coordinate functions across their Administration, Finance, and HR departments. This role is ideal for someone who thrives in a fast-paced environment and can take ownership with minimal supervision.
Key Responsibilities
- Coordinate and oversee administrative, finance, and HR functions on a daily basis
- Maintain and ensure accuracy of all financial, HR, and administrative records
- Perform and review reconciliations of financial transactions and accounts
- Manage and allocate daily cashbook transactions with a high level of accuracy
- Conduct internal checks to ensure financial accuracy and compliance
- Prepare and analyse reports to support management decision-making
- Oversee expense tracking and ensure proper record-keeping
- Process payments and financial data accurately and within deadlines
- Review and verify supplier accounts, identifying and resolving discrepancies
- Maintain structured and audit-ready digital and physical filing systems
- Support operational efficiency by identifying process improvements
Requirements
- Grade 12 (Matric) with Mathematics and/or Accounting
- Relevant qualification in Finance, HR, and/or Administration (advantageous)
- Minimum 3-5 years’ relevant experience in a similar multi-functional role
- Valid driver’s licence (essential)
- Solid understanding of financial processes and basic regulatory requirements
- Excellent written and verbal communication skills (including spelling and grammar)
- Ability to work independently, take initiative, and make sound decisions
- Strong organisational and coordination skills across multiple departments
- Ability to handle pressure and manage multiple responsibilities simultaneously
- Comfortable working with confidential and sensitive information
- Ability to work effectively within a team and follow instructions accurately
- Comfortable working across different departments (cross-functional collaboration)
- Professional, reliable, and highly trustworthy
- Self-motivated with a strong sense of ownership and accountability
- High level of energy and commitment
- Solutions-driven mindset with a proactive approach
- Willingness to work flexible hours and go the extra mile when required
How to Apply
Notes: ONLY shortlisted candidates will be contacted. NO documentation will be returned.
Job Summary
Frequently Asked Questions
What qualifications or experience are typically needed for an Office Administrator role in Namibia?
A diploma or certificate in office administration, secretarial studies, or a related field is often preferred. Practical experience with office software like MS Office Suite and general office management is highly valued.
What are the common day-to-day responsibilities of an Office Administrator in a Namibian business environment?
Responsibilities typically include managing schedules, handling correspondence, maintaining records, and coordinating office supplies. You would also provide general administrative support to the team and ensure smooth office operations.
What is the typical work culture and expectations for an Office Administrator in Namibia?
Namibian workplaces generally value professionalism, punctuality, and a respectful communication style. Proactivity, reliability, and the ability to work collaboratively within a team are also highly regarded.
What are the realistic career progression paths for an Office Administrator in Namibia?
Career progression could lead to roles like Executive Assistant, HR Administrator, or even specialized project coordination, depending on further training and experience. Developing strong organizational and communication skills can open doors to more senior administrative or supervisory positions.
What kind of benefits package can an Office Administrator typically expect from a Namibian employer?
Standard benefits usually include annual leave and sick leave as mandated by Namibian labour law. Some employers may offer additional benefits such as contributions towards medical aid or a pension fund, though this varies significantly by company.
What do Namibian employers look for in an Office Administrator application, and what is the best way to apply?
Employers seek a well-structured CV and a concise cover letter highlighting relevant administrative skills, experience, and attention to detail. Emphasize your organizational abilities, problem-solving skills, and a professional demeanor.
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