Deputy Director Grade 4 – DIRECTORATE: GENERAL SERVICES 879 views

DIRECTORATE: GENERAL SERVICES
DIVISION: GENERAL SERVICES
Post designation : Deputy Director Grade 4
1xPost : Windhoek
Salary Scale : N$478,220 – N$502,753
Motor Vehicle Allowance
Capital Cost : N$76,950 per annum
Running Cost : N$25,751 per annum
Housing Benefit : N$68,188 per annum
Minimum requirements: A B Degree at NQF Level 7 plus 9 years approximate appropriate.
Functions and Duties;
 To manage, direct, control and oversee the work of the Chief Accountant, Chief Human
Resources Practitioner and Control Administrative Officer; Deputizing the Director:
General Services in respect of matters relating to General Services
 Managing proper application of financial instructions, rules, regulation, and similar
directives and procedures;
 To perform inspection and coordinate in-service training pertaining to finance, transport
control; registry, stock purchasing and control;
 Ensure that the division’s official correspondences are done in terms of the prevailing
legislations, Public Service Staff Rules and Regulations;
 Responsible for the verification and certification of work done by the staff within the
division;
 Coordinate and oversees the implementation of capital projects;
 Responsible for staff performance through monitoring and evaluation;
 Manages and control the procurement of goods and services for the National Assembly;
 Exercise overhead control over the vehicle fleet allocated to National Assembly;
 Ensure that resources at the National Assembly’s disposal are efficiently and effectively
utilized;
 Exercises overall management and control over the maintenance of National Assembly
buildings and all other assets;
 Ensure correct and appropriate interpretation of relevant legislation’s such as the Public
Service Act and its Regulation, State Finance Act, Labour Act, Treasury Instructions,
Tender Board Act and Regulations, Stock control and Government Transport system.
 Ensure timely preparation and compilation of Affirmative Action Report as required in
terms of Section 25 of the Act, in consultation with the Chairperson of the Committee,
before it is submitted to the Consultative Committee for consideration;
 Ensure that Appropriation Account, and financial statements are prepared and
submitted on time as required by Treasury and Office of the Auditor-General;
 Ensure that queries received from the Office of the Auditor-General are attended to
timeously;
 Reconciliation of expenditure and suspense accounts;
 To accommodate and consult with Members of Parliament, Heads of directorates and
staff members on matters relevant to them;
 Ensure confidentiality in respect of matters pertaining to Members of Parliament and
whole National Assembly Secretariat;
 Attend management committee meetings and execute decisions taken at that level;
 Assist the subdivision Financial Services with the drafting of the annual budget and
submission thereof to the Secretary;
 Carry out any other assignment/duties as required from time to time by Director