PROJECT ASSITANT – BANK OF NAMIBIA

VACANCY:
PROJECT ASSITANT (12 MONTHS) : STRATEGY, PROJECTS AND TRANSFORMATION  (S1)

REQUIREMENTS:

Knowledge and Experience:
• Relevant bachelor’s degree in IT, Computer Science, Office Administration, Paralegal,
Business Administration and/or Accounting or any other relevant degree.
• Experience in the implementation of large-scale projects and programmes.
• Understanding of corporate governance, compliance, and business and organizational
development.
• Strong organizational, communication, and interpersonal skills.
• Technology savviness and innovation inclined.
• Strong administrative skills and process skills with a strong ability to follow up and follow
through (advanced), including effective time management, organizing and record-keeping
skills.
• Digital literacy
• Excellent Communication skills, both written and verbal, including minute-taking and
report writing
• Proficient numerical and budget development and management skills
• Ability to work under pressure and exercise proactiveness and resilience.
• Handling of sensitive information with discretion and maintaining confidentiality.

Duties and Responsibilities:

The main accountabilities of this position are to:
• The Project Assistant reports to the Project Lead for the Instant Payment Solution within
the Strategy, Project, and Transformation Department. The objective of the Project
Assistant is to assist the Project Lead with the day-to-day operational aspects of the
Instant Payment Project, which is a great opportunity to work on a novel project for the
Bank.
• Collaborate with all project stakeholders (e.g. Steering Committee, Project Manager,
Management Committee, Industry etc.) to research and draft key policy documents
required for approval and/or endorsement. These documents may include plans, risk
assessments, scenario assessments, marketing and adoption strategies, and technical
specifications and rules.
• Assist the Project Lead in running the day-to-day administrative operations of the project,
ensuring a well-organized and efficient work environment. This includes managing office
supplies, equipment, and facilities to support the project.
• Maintain and organise project-related documents, correspondence, and records. Ensure
that all documentation is accurate, up-to-date, and easily accessible to the team. This may
involve digital filing systems and physical documentation as needed.
• Assist in scheduling and coordinating meetings, both internal and external, related to the
Instant Payment Project. Prepare meeting agendas, distribute materials, and record
meeting minutes as necessary. Ensure that follow-up actions are tracked and completed.
• Serve as a point of contact for communication between the project, stakeholders, and
external parties. Manage email correspondence, phone calls, and other forms of
communication to ensure efficient and timely responses.
• Provide logistical support for project-related matters, such as payments of services
rendered to the project, workshops, conferences, or training sessions. Arrange travel and
accommodations for team members when necessary. Manage expense reports and
budgets related to these activities.
• Prepare various memorandum and submissions regarding budgets, payments and
procurement in line with the Bank’s policies and procedures.
• Any other duties as directed by the supervisor.
People with disabilities are encouraged to apply. \