Project Finance Administrator – GIZ Office Namibia

Project Finance Administrator

Company              GIZ Office Namibia

Reference #: PFA/F4R

Contract Type:      Contract 24 Months

Salary:   Market Related

Location: Rundu Urban, Kavango East Region, Namibia

Introduction

Farming for Resilience (F4R) project works a long side, the Ministry of Agriculture, Water, and Land Reform.F4R objective and services are:

▪ Policy and technical advisory services

▪ Advice on improvement of framework conditions for small-holder seed multiplication

▪ Targeted measures to strengthen agricultural productivity and climate resilience of small-holder farmers and production systems

▪ Targeted measures to improve food and nutrition’s security in Namibia

▪ Procurement and logistics

▪ Capacity development intervention for relevant stakeholders

Specification

The Project Finance Administrator is responsible for:

▪ smooth functioning management of financial administration, such as cash withdrawal, keeping the cashbook, bankbook, bank account, preparing and verifying vouchers in line with GIZ standard procedures and systems/Programs and in accordance with the signed authorization agreements

▪ Invoice checking for local contracts and procurement of goods/material

▪ preparing projects’ vouchers and present them to the bookkeepers at GIZ Office according to GIZ rules and regulations, internal control manual, by using GIZ standard systems

1. Financial Administration

▪ handling invoice check process for local consultants’ contracts.

▪ ensures that the proof of performance of consulting services is documented appropriately

▪ checks and prepares invoices for payments according to GIZ rules and regulations

▪ prepares and handles cash and bank payments according to GIZ Rules and Regulations

▪ monitors cashboxes and safe contents and keeps lists updated

▪ monitors bank accounts’ operations and regular bank reconciliation

▪ prepares for internal and external audits

2.Administrative Services

▪ coordinates and organizes appointments for the team (other meetings) and rooms.

▪ supports and organization of events (meetings, workshops, training, seminars) within or outside the project.

▪ check travel claims statement of staff for approval by superior and process them for reimbursement.

▪ ad hoc task on request

Requirements

▪ University Degree in Accounting/ Finance Administration or related field

▪ Valid driver’s license (please submit certified copy)

▪ At least 3 – 5 years’ experience in accounting, finance and/or bookkeeping

▪ Extensive experience in administration

▪ In-depth knowledge of financial planning and accounting

▪ Excellent communication and cooperation skills

▪ Good interpersonal skills

▪ Ability to work in a team, flexibility

▪ Committed and reliable

▪ Ability to work well under pressure

▪ Good working knowledge of ITC technologies and related software, phone, fax, email, the internet) andcomputer applications (e.g. MS Office)

▪ Fluency in spoken and written English

▪ broad experience of administration

▪Willingness to upskill as required by the tasks to be performed