TRAINEE: INVENTORY COORDINATOR – Namib Poultry Ltd

Key Responsibilities

• Monitor and maintain accurate inventory records, ensuring all stock movements are documented in the inventory management system.
• Conduct regular physical inventory counts and reconcile discrepancies between physical counts and system records. (Stock Take).
• Track inventory levels to ensure optimal stock levels are maintained, avoiding overstocking and stockouts.
• Ensure FIFO/FEFO are applied daily and load out according to Product aging.
• Implement and enforce effective stock control procedures to minimize losses, damages, and wastage.
• Coordinate the receiving, storage, and dispatch of materials, ensuring that all inventory items are handled according to company policies and safety standards.
• Ensure that all stock is properly labelled and stored in the appropriate locations within the warehouse.
• Timeous reconciliations of truck loads to that of purchases.
• Prepare and present inventory reports to management, highlighting trends, issues, and recommendations for improvement.
• Analyze inventory data to identify opportunities for cost reduction and process improvement.
• Collaborate with applicable departments to forecast inventory needs and plan accordingly.
• Ensure compliance with all relevant regulations and standards related to inventory management and warehouse operations.
• Promote a safe working environment by enforcing safety procedures and conducting regular safety inspections within the warehouse.
• Work closely with the procurement, production, and quality assurance teams to ensure the timely availability of stock.
• Provide guidance and support to warehouse staff involved in inventory management tasks.
• Address and resolve inquiries related to the company’s warehouse management and financial systems efficiently.
• Maintain high standards of administrative practices to support smooth warehouse operations.
• Ensure that all necessary records are readily accessible and well-organized for reference and audits.
• Implement and maintain precise record-keeping practices to ensure data integrity and compliance.
• Process incorrect claims and resolve related queries promptly to minimize disruptions in operations.
• Submit the daily stock sheet within the required timeframe, ensuring all entries are accurate and complete.
• Regularly verify the accuracy of the daily stock sheet to reflect true inventory levels and transactions.
• Identify and implement best practices in inventory management to improve efficiency and accuracy.
• Ensure to stay updated on industry trends and advancements in inventory management techniques.
• Perform Ad Hoc duties when requested by management
• Maintain prescribed hygiene, housekeeping and safety standards.
• Continuous liaison with production departments and management
• Manage employees reporting to you, stand in when needed.

Requirements

• Grade 12 (NQF 4).
• Diploma or Degree in Logistics, Supply Chain Management, or a related field preferred.
• 5 (Five) Years relevant experience in a stock control / Inventory Management environment.
• Familiarity with inventory management software, spreadsheet applications, ACCPACC and other relevant accounting software Programs/ tools for efficient stock control and data recording preferred.
• Namibian Citizen.
• Proficient in English and Afrikaans (spoken and written).
• Must be willing and able to work alternating day and night shifts, overtime, alternating weekends, and public holidays, as operationally required.

How to Apply