Job Expired

Provide comprehensive executive secretarial and administrative support to the Chief Operating Officer (COO), ensuring the efficient and effective operation of the COO’s office through the delivery of high-level administrative, secretarial, and coordination services.

Job Summary

Type: full-time
Location: Windhoek
Category: Administration
Closing Date: 2026-09-01

Key Responsibilities

Executive secretarial support to executive management
Office Administration – providing high-level administrative services
Document Management

Requirements

Bachelor’s degree in business administration, Office Management, Secretarial Studies, or a related qualification (NQA Level 7) from a recognized institution.
Minimum of 5 years’ experience in secretarial or administrative duties at senior management, preferably at executive or C-suite/Executive Director level or Board of Directors within a large public or private institution.
Demonstrated experience managing confidential and sensitive information.

Salary

Not specified

How to Apply

Apply by email: Not specified in the image

About the Company

The Namibia Training Authority (NTA) serves as the national hub for vocational skills development across Namibia. It is a key entity responsible for the coordination and promotion of vocational education throughout the country. The NTA ensures its activities are aligned with broader national vocational education frameworks. Through its mandate, the Authority plays a crucial role in building a skilled workforce essential for Namibia's economic growth.

The National Port of Call for Vocational Skills in Namibia!

Website: https://www.nta.com.na/

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Frequently Asked Questions

What qualifications and certifications are typically required for the Senior Administration Officer (Grade C2) role at the Namibia Training Authority?

Applicants usually need a National Diploma or Bachelor’s degree in Administration, Business Management, or a related field from a Namibian-accredited institution such as NUST or UNAM. Relevant professional certifications like those from the Institute of Commercial Management (ICM) or Namibia Institute of Public Administration and Management (NIPAM) are advantageous, and prior experience in public sector administration is often expected.

What are the typical day-to-day responsibilities for this role in the Namibian public sector context?

The role involves managing correspondence, coordinating meetings and official documentation, supporting procurement and financial administrative processes, and ensuring compliance with Namibian public service regulations such as the Public Service Act and NTA’s internal policies. You’ll also liaise with stakeholders across training institutions, government ministries, and external partners—requiring strong communication and record-keeping aligned with Namibia’s Official Languages Policy (English primary, with sensitivity to local languages).

How does the work culture and expectations differ for administration roles in Namibian public institutions compared to private sector or other countries?

Namibian public sector administration emphasises hierarchy, procedural adherence, and respect for formal titles and protocols—especially when interacting with senior officials or community representatives. Punctuality, reliability, and cultural awareness—including understanding regional diversity and the importance of consensus-building in decision-making—are highly valued, reflecting broader Namibian workplace norms rooted in Ubuntu and national values.

What realistic career progression paths exist after serving as a Senior Administration Officer (Grade C2) at the NTA?

Successful officers may progress to Grade C3 (Senior Executive Officer) or transition into specialised streams such as Human Resources, Finance Administration, or Project Coordination within the NTA or other line ministries. Further advancement often requires additional qualifications (e.g., postgraduate certificates), demonstrated leadership in cross-departmental initiatives, and alignment with the Public Service Commission’s competency framework for senior administrative roles.

What benefits—such as leave, medical aid, and pension—are typically offered to Grade C2 officers in Namibian public institutions like the NTA?

Officers are entitled to 20–30 days of annual leave, sick leave, and maternity/paternity leave per the Namibian Labour Act and Public Service Regulations. Medical aid is usually provided through a government-approved scheme (e.g., NAMFISA-regulated providers), and pension contributions are mandatory under the Government Employees Pension Fund (GEPF), administered by the Ministry of Finance and Public Enterprises.

Administrative Executive Support Secretarial