Sales Administrative Assistant – Africa Personnel Services – Windhoek, Namibia

Introduction

Africa Personnel Services is currently looking to recruit a Sales Administrative Assistant for one of our clients in Windhoek. The purpose of this role is to organize and manage the secretarial support for the sales teams, standardize administration procedures, and provide personal assistance to the Sales Director.

Job Specifications

· Diary and email inbox management for the Sales Director and two Area Directors
· Planning and prioritizing all Key Account Reviews

· Constructing client proposals

· Quality checking proposals and external correspondence for accuracy

· Management of electronic and paper filing systems for sales teams

· Training/ sharing of best practice with the secretarial team where there are skills gaps (Microsoft Office/ Excel/ Report Construction)

· Scheduling meetings, setting agendas and taking minutes

· Compiling call records, sales reports, statistics, and sales analysis

· Constructing sales presentations

· Client database entries kept up to date and accurate

· Providing administration cover for the reception, holidays

· Preparing confidential reports and tender documentation

· Scheduling client training as soon as product installation is agreed

· Liaising with the other department on behalf of the sales directors

· Communicating changes in procedures or service to all sales personnel

Requirements

· People management and interpersonal skills
· Excellent Customer Service – both internal and external

· Advanced Microsoft Office Skills in Word, Excel, and PowerPoint

· Accuracy in report writing and formatting skills

· Ability to add value to sales proposals and correspondence in wording and layout to best meet clients’ objectives

· Confidential, diplomatic and discreet

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Sales Administrative Assistant