PROCUREMENT OFFICER – DAPP

Description of the Procurement Officer Position
The Procurement Officer will be responsible for managing procurement processes and
contract administration aspects. As procurement officer, (s)he will be tasked to ensure
compliance with DAPP Procurement regulations and ensure due diligence to comply with
OSS’s Procurement guidelines and regulations.
(S)he will be a member of the National Project Management Unit (NPMU). (S)he will be
stationed in Ongwediva, at the DAPP Namibia Economy and Administration Office with
regular travel to the project areas in Kavango East and West regions.
The Procurement Officer will work in close collaboration with and reports to the Financial
Manager.

Tasks and Responsibilities
Overall responsibility for procurement of the ADSWAC project at the national level in
Namibia:
 Develop and update annual procurement plans for the Namibia national activities of the
project, based on the overall procurement plan:
o Based on the procurement plan, develop full technical purchase plans;
o Execute the national procurement plan in collaboration with the National
Coordinator;
o Prepare quarterly reports of progress with the execution of the Procurement
Plan, and regularly inform the National Coordinator of problems and make
proposals to overcome bottlenecks;
o Regularly update procurement plans.
 Confirm that all procurement activities are carried out following the conditions of the
grant agreements and with procurement procedures established in the Project
Implementation Manual (PIM);
 Participate in program technical committees or component team meetings to ensure
timely implementation progress and a focus on procurement-related activities
 Ensure all prior reviews for requirements, such as obtaining the No Objections – through
the national coordinator and project director – are undertaken and executed from OSS
are complied with
 Oversee the contracting process and monitor the execution of contracts
 Prepare bidding and tender documents based on DAPP Namibia procedures and aligned
with Namibia national standards and OSS requirements
 Ensure acceptable record keeping in procurement with a complete procurement file for
each procurement from start to contract finalization
 Keep all procurement records in a form appropriate for regular auditing and spot checks
by supervision missions
 Draw up tender lists based on the project’s requirements and study bids, comparing
prices and specifications
 Support and participate in the Selection Committee to review tenders and prepare the
relevant paperwork
 Develop tools for capturing procurement data and identifying progress towards the
achievement of the procurement schedules
 Keep the project inventory list & asset management.
 Support the Finance team in conducting physical assets verification and audit.
 Ensures that all assets are insured against theft and damage.
 Collaborate with his/her counterpart in Angola on any issues connected to Angola
procuring goods from Namibia.
 Work closely with the Project Accountant to assist in the preparation of reports
 Collaborate with other members of the National PMU to ensure the project’s operations,
under the leadership of the National Coordinator

 Reporting
Reports to the Finance Manager and Project Director;

Required Experience and Qualifications
 At least 4-5 years of demonstrable experience in a comparable role, procurement, and
contracts management of Programmes or projects with similar scale and scope
 A Bachelor’s Degree in Finance, Procurement Management, or other related fields from a
recognized university
 Excellent quantitative and analytical skills;
 Computer-literate and well-versed in the use of Excel, Word, and basic database set-ups;
 Demonstrated analytical and problem-solving and negotiating skills with the ability to
balance project objectives and procurement requirements
 Excellent written, oral, and interpersonal skills and ability to communicate effectively with
the donors
 Preference to be given to Namibian national, or resident

Remuneration
Monthly remuneration between US 200 and US 244 includes social security, taxes, and legally
bound bonuses); in compliance with the ADSWAC budget as approved by the Adaptation
Fund.

Contract Duration
1-year duration performance-based contract with possible yearly renewable for up to 5 years.

Work Station
The Procurement Officer will be stationed in Ongwediva at the Economy and Administration
Office, Namibia, and will be required to travel to the project execution area as necessary.