Private Secretary – MINISTRY OF HIGHER EDUCATION, TECHNOLOGY AND INNOVATION

MINISTRY OF HIGHER EDUCATION, TECHNOLOGY AND INNOVATION
OFFICE OF THE EXECUTIVE DIRECTOR
Post Designation : Private Secretary Grade 8
1xPost : Windhoek
Scale of Salary : N$220, 828 – 263, 911
Housing Allowance : N$ l3, 080 per annum
Transport Allowance : N$ 7, 680 per annum
Minimum Requirements: An appropriate National Diploma or equivalent qualification on NQF
L6 plus 3 years appropriate experience.
Supplementary requirements: Candidates experience must be link to administration and
office administration. Must have proven experience in MS office, Electronic Document
Record Management Systems (EDRMS) and exceptional organization, planning and dairy
management skills. Excellent Computer Literate and a valid Driver’s License will be and
added advantage.
Main Responsibilities: Typing of manuscripts, screening and channeling of telephone calls
and visitors. Updating of dairies and other sources of reference. Making appointment,
reservations and travelling arrangement. Performing of elementary administration work,
taking and relaying massages. Filing, safekeeping, Scanning and uploading documents to
the system.
Job Characteristics: The incumbent will at all times familiarize him/her with the rules,
regulations, policies and relevant acts that has bearing on his/her operation and specifically
on his/her duties. This will include liaising with departments/directorates within the Ministry and
other Offices, Ministries and Agencies.
Enquiries: HR, Tel. 061- 435 6034/ 61 /33
Note: All applications should be done on the Amended Form 156043 & 156094, (obtainable
at any government office) All applicants must attach certified copies of educational
certificates and identification documents. All foreign obtained qualification(s) must be
accompanied by an evaluation from Namibia Qualification Authority (NQA). Failure to
comply with the above mentioned requirements, will result in immediate disqualification.
In terms of Affirmative Action Plan, suitably qualified women and persons with disabilities are
encouraged to apply.
Only shortlisted candidates will be contacted. No documents will be returned.