The Electoral Commission of Namibia (ECN) is established in terms of Article 94B of the Namibian Constitution as the exclusive, independent, and impartial body responsible for directing, supervising, managing, and controlling the conduct of all elections and referenda in Namibia. ECN is an equal opportunity employer and invites qualified and suitable candidates to submit their applications for the following positions:

Job Summary

Type: full-time
Location: Windhoek
Category: Administration
Closing Date: 2026-08-03

Key Responsibilities

Requirements

A National Diploma (NQF L6) in Business Administration, Public Administration/Management, Office Management/Secretarial Studies or related field of study.
3 years’ appropriate experience in an Administrative, Executive Assistant or Secretarial role of which three (3) years must be at the level of Executive/Private secretary Grade 9.
Comprehensive curriculum vitae, certified copies of the academic qualifications; Namibian Identify Document;
A Valid certificate of conduct (not older than six months);
Declaration indicating whether the applicant is active in politics or has a high profile in a political party;
Able to work long hours and under pressure; and
Code B Valid driver’s licence serves as an added advantage
Firm commitment to the principles of integrity, independence, impartiality, fairness, political neutrality, professionalism and equality.
5 years’ previous experience working as an executive assistant/private secretary in a highly sensitive and busy environment serves as added advantage.

Salary

N$250, 767 – 299, 691 per annum (Housing Allowance: N$17,424 per annum, Transport Allowance: N$10,512 per annum)

How to Apply

Phone: 061376214
Address: ECN Headquarters, 67-61 Van Rhijn Street, Windhoek North

About the Company

The Electoral Commission of Namibia (ECN) is an agency of the government of Namibia. It was founded in 1992 under the Electoral Act 24 of 1992. The aim of the commission is to oversee all Namibian electoral activities starting from voter registration and political party registration, to the setting and monitoring of elections, counting of ballots and making results available.

Website: https://www.ecn.na/

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Frequently Asked Questions

What are the typical qualifications and educational background required for a Private Secretary Grade 8 position in Namibia?

Candidates usually need a diploma or a relevant certificate in Secretarial Studies, Office Administration, or a related field. Proficiency in office software, excellent typing skills, and strong written and verbal communication are also essential for this role.

What do the common day-to-day responsibilities of a Private Secretary Grade 8 involve at an organization like the Electoral Commission of Namibia?

Daily tasks typically include managing diaries, scheduling appointments, preparing correspondence, organizing meetings, and handling general office administration. You would also be responsible for maintaining confidential records and assisting senior staff with various administrative duties.

What is the typical work culture and professional expectation for a Private Secretary within a Namibian public sector organization?

Professionalism, discretion, and punctuality are highly valued in the Namibian public sector. Expect a structured environment where adherence to procedures and strong interpersonal skills for diverse stakeholders are crucial.

What are the realistic career progression opportunities for a Private Secretary Grade 8 in Namibia?

With experience and further training, a Private Secretary Grade 8 can progress to senior secretarial roles, administrative officer positions, or even specialized support roles. Opportunities often arise through internal vacancies and performance-based promotions within the public service framework.

What typical benefits can a Private Secretary Grade 8 expect in a full-time position at a Namibian public sector entity?

Standard benefits usually include annual leave, sick leave, and maternity/paternity leave in line with Namibian labour laws. Many public sector organizations also offer medical aid contributions and a pension fund scheme.

How should I best prepare my application, and what do Namibian employers typically look for in a Private Secretary Grade 8 candidate?

Prepare a clear, concise CV highlighting relevant experience, qualifications, and strong references. Employers in Namibia often seek candidates who demonstrate excellent organizational skills, attention to detail, and a proactive attitude.