PERSONAL ASSISTANT | Namibia Financial Institutions Supervisory Authority (NAMFISA)

The Namibia Financial Institutions Supervisory Authority (“NAMFISA; the Authority”) is an independent institution established by virtue of Act No. 3 of 2001 to regulate and supervise financial institutions in Namibia as mandated by various acts of Parliament. NAMFISA is an equal opportunity employer and invites competent & suitably qualified candidates to apply for the following position:

THE POSITION REPORTS TO THE LEGAL ADVISOR

JOB PURPOSE:

The purpose of the job is to provide legal and general secretarial support, as well as personal care assistance to the Legal Advisor, who is a quadriplegic, to execute his work efficiently. This is carried out by exercising judgment, displaying own initiative and effective communication internally and externally.

KEY ACCOUNTABILITIES:

 Provide legal secretarial assistance/support with regard to legal advice, legislation and preliminary assessments of litigious matters
 Provide general secretarial and administrative support functions;
 Schedule dispositions, hearings, meetings and appointments, and coordinate the arrangements for all such meetings and appointments
 Compile necessary material for meetings/conferences to facilitate the Legal Advisor’s preparation for and meaningful contribution to such meetings/conferences
 For internal and external meetings, prepare and circulate meeting documentation as necessary, attend meetings and produce and distribute minutes of meetings
 Manage the Legal Advisor’s diary and ensure that the arrangements of meetings, travel, accommodation, daily subsistence allowance or attendance of events are completed timeously
 Liaise with the Travel Administrator to ensure all the necessary paper work for travel arrangements is completed on time
 Liaise with airlines, hotels and other parties to ensure the Legal Advisor’s particular needs are met
 Make travel arrangements for the Legal Advisor’s personal caretaker
 Take care of the Legal Advisor’s personal needs, e.g. feeding him when required, assisting him when he has breathing difficulties, and other physical needs as and when needed
 Be prepared to attend meetings and workshops and travel with the Legal Advisor to assist with administrative duties

QUALIFICATIONS AND EXPERIENCE:
 Professional Secretarial qualification
 Three to four (3 – 4) years’ secretarial/administrative experience
 Minimum of two (2) years’ experience in taking care of people with disabilities, or old age or any related care facility
 Experience as a legal secretary will be an advantage

KNOWLEDGE OF:
 Legal Office, Legal Software
 Basic research in terms of acts, cases, etc.
 Good knowledge of spelling, grammar and vocabulary
 Assisting a quadriplegic person both physically and psychologically

SKILLS:
 Caretaking of a quadriplegic person
 Good verbal and written communication skills
 Research skills
 Excellent organisational skills
 Excellent computer skills, particularly Microsoft Office Suite
 Time management
 Prioritising and problem solving skills
 Fluency in English language
 Conversing with external lawyers and internal clients on a
professional basis
 Effective minute taking skills

REMUNERATION:
NAMFISA offers a market-related total cost to company package based on work experience and qualifications. The package includes retirement and medical aid benefits. We encourage energetic, dynamic and results-driven team players to forward their applications to:

Vacancies
Human Resources Manager, P. O. Box 21250, Windhoek
OR
Hand deliver to:
Upper Ground Floor, 51 – 55 Werner List Street, Gutenberg Plaza
OR
E-mail to: [email protected]
Deadline for applications: Friday, 16 October 2020