PA to the CEO

PA to the CEO

Reference # PA02

Introduction

The purpose of this position is providing an efficient and responsive administrative, organisational, and logistical service to the CEO, helping him to manage and prioritise his time.

This is a true PA / Executive Assistant role supporting the CEO in his daily tasks; thus, the successful incumbent will be required to provide the highest standards of support to the CEO.

Specification Key Performance Indicators:

1. Communication:

Writing material for speeches or conferences/launches for CEO

Checking contracts for amendments

Manage meetings schedule

Preparing correspondence on behalf of the CEO,

Requesting feedback on behalf of the CEO

Assist in Vacation arrangements

2. Appointments and Reservations

Arrange Flight arrangements for Directors

Accommodation arrangements for Directors

Preparing & Arranging Visas for Directors

Doing Itineraries for Branch Visits or Trips of CEO

Organizing meetings with Clients for Directors

Maintaining a diary of the CEO

3. Agendas, Reports and Documents

Drafting & Preparation of Letters for CEO

Drafting of New forms to be used by Company (E.g., Excel spreadsheets, Word Documents etc.)

Assist with writing material in Tender

Responsible for Monthly EXCO Report of CEO

Filing

Drafting of Resolutions

Typing of Minutes for Board Meetings

Drafting & Typing Agendas for Staff meetings, Client Meetings & Board Meetings

Writing requisitions for orders

4. Budget Management and Monitoring

5. Any ad hoc activities required from the CEO

Requirements

Grade 12

Minimum of 5 years’ experience as a Personal Assistant to the CEO

Tertiary education in frontline, administration and/or secretarial diploma(s) will be an advantage

Must have a valid drivers license

KEY SKILLS

Exceptional written and oral communication skills

Excellent word processing and IT skills, including knowledge of a range of software packages

The ability to work under pressure and to tight deadlines

Good organisational and time management skills

The ability to research, digest, analyse and present material clearly and concisely

Excellent interpersonal skills

The ability to work on your own initiative

Honesty and reliability

Attention to detail

Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet

deadlines

Discretion and an understanding of confidentiality issues.

Job Closing Date 04/01/2021

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