Job Expired
PA to the CEO – Africa Personnel Services
Responsibilities
Key Performance Indicators
- Communication:
- Writing material for speeches or conferences/launches for CEO
- Checking contracts for amendments
- Manage meetings schedule
- Preparing correspondence on behalf of the CEO,
- Requesting feedback on behalf of the CEO
- Assist in Vacation arrangements
- Appointments and Reservations
- Arrange Flight arrangements for Directors
- Accommodation arrangements for Directors
- Preparing & Arranging Visas for Directors
- Doing Itineraries for Branch Visits or Trips of CEO
- Organizing meetings with Clients for Directors
- Maintaining a diary of the CEO
- Agendas, Reports and Documents
- Drafting & Preparation of Letters for CEO
- Drafting of New forms to be used by Company (E.g., Excel spreadsheets, Word Documents etc.)
- Assist with writing material in Tender
- Responsible for Monthly EXCO Report of CEO
- Filing
- Drafting of Resolutions
- Typing of Minutes for Board Meetings
- Drafting & Typing Agendas for Staff meetings, Client Meetings & Board Meetings
- Writing requisitions for orders
- Budget Management and Monitoring
- Any ad hoc activities required from the CEO
Key Skills
- Exceptional written and oral communication skills
- Excellent word processing and IT skills, including knowledge of a range of software packages
- The ability to work under pressure and to tight deadlines
- Good organisational and time management skills
- The ability to research, digest, analyse and present material clearly and concisely
- Excellent interpersonal skills
- The ability to work on your own initiative
- Honesty and reliability
- Attention to detail
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet
- deadlines
- Discretion and an understanding of confidentiality issues.
Requirements
- Grade 12
- Minimum of 5 years’ experience as a Personal Assistant to the CEO
- Tertiary education in frontline, administration and/or secretarial diploma(s) will be an advantage
- Must have a valid drivers license
- This job has expired!
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