The Namibian Foundation for the Conservation of Seabirds (NAMCOB), a seabird
conservation organization based in Lüderitz, Namibia, seeks to employ an office administrator
on a full-time/part-time basis. The initial contract is for two years renewable based on
performance. Funds are available for the position for at least five years.
PURPOSE OF POST / THE POSITION AT NAMCOB
The office administrator will play a supporting role in the establishment, development, and
implementation of the newly established NAMCOB. He / She will contribute towards NAMCOB
maintaining its strategic vision and achieving its prioritized activities and planned outcomes
and/or impacts in a cost-effective and timely manner by conducting administrative and
secretarial services.
Essential Functions
NAMCOB’s office administrator will perform secretarial services, fleet management,
bookkeeping, finance, and clerical support. This position will report to the NAMCOB director
and will be based in Lüderitz in Namibia. This is an initial two-year contract with the possibility
of extension dependent on performance.
Responsibilities and Scope
• Secretarial services
o Assist the Director/staff with administrative and secretarial work
o Receptionist duties
o Support the management of all aspects of a dedicated marine & seabird facility
o Any other duties
• Fleet Management Services
o Manage all NAMCOBs vehicles and boats fleet
– Liaise with garages on vehicle and boat repairs and services
– Write compilation of accident reports
– Ensure timely servicing and maintenance of vehicles/boats and
maintain a record of vehicle/boat service and maintenance and inform
vehicle users
– Maintain a record of petrol consumption and mileage on all
vehicles/boats
– Keep a list of all vehicle/boat inventory and do verifications monthly.
– Maintain the monthly vehicle/boat service schedule and share with
relevant personnel
– Liaise and provide quarterly (written) reports on expenses and
performances of the NAMCOB vehicles/boats to the Director
– Make sure that all vehicles/boats are properly registered and maintain
a file with all documents; carry out inspections on regular basis
– Reconcile all fuel usage monthly
• Clerical support
o Assist the Director with HR-related admin issues
– Responsible for maintaining, accurate and up-to-date human resource
files, records, and documentation.
– Maintains the integrity and confidentiality of human resource files and
records.
• Finance and bookkeeping
o Assist the Director with finances
o Conduct bookkeeping
• Any other duties as may reasonably be expected
Minimum Qualifications
• Minimum of a diploma in administration, secretarial or similar
• 3 years’ experience of relevant experience and of working with multi-disciplinary teams
• Excellent interpersonal skills with the ability to manage sensitive and confidential
situations with tact, professionalism, and diplomacy.
• Basic knowledge of logistics and fleet management.
• Bookkeeping and basic accounting knowledge.
Requirements
• Strong language skills, with excellent English, other Namibian languages will be an
advantage.
• A valid driving license.
• A willingness to travel, when required.
• Ability to work in variable weather conditions, at remote locations, on difficult and
hazardous terrain and under physically demanding circumstances.
• Excellent interpersonal and general communication skills.
• Good command of Office suite applications (Word, Excel, Access, PowerPoint)
More Information
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Job Application Details
APPLICATION DETAILS
Interested candidates should submit their application and supporting documents via email to [email protected]. Email subject line: NAMCOB, Your Surname & Initials
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