LEASE ADMINISTRATOR – BROLL&LIST NAMIBIA 875 views

PURPOSE OF THE JOB:
To facilitate and maintain an efficient and effective property lease administration process across the property portfolio.

KEY ACOUNTABILITIES:
Execution/ processing of new property documents, such as new leases, renewals, addendums, sessions, early terminations, etc.
Prepare stamp duty and commission calculations for new leases and renewals.
Maintain accurate and complete electronic filing in the Broll Online system.
Track, monitor and update all key lease dates (e.g. lease commencement, lease expirations, termination / renewal options), in accordance with alert notifications to ensure that all renewals and terminations are done on time.
Monitor and manage deadline dates for document return to Property Managers and Landlords.
Conduct preliminary desk top audits to ensure accuracy of all financial leasing information.
Ensure tenant compliance to FIA.
Prepare and distribute agreed upon monthly and ad hoc reporting packs.
Drafting communications to Landlord and Tenant for all lease administration matters.
Build and maintain effective relationships with external stakeholders.
Experience and Qualifications:
Grade 12 plus a certificate or diploma in Business Management/Finance or a related field.
2+ years of experience in the Property Industry.
Computer literate (MS Office).
Ability to learn proprietary software programs.
Leasing / Legal Administration or Properties experience essential.

Knowledge required
Work closely with the Manager Leasing Administration to develop relationships with other business units, external clients, and tenants.
Establish and execute Lease Administration standards and processes that reflect “best in class” practices.
Demonstrate leadership, communication, interpersonal relationship to partner and collaborate with others.
Attend to queries accurately and on time, thereby ensuring excellent service delivery.
Demonstrate high verbal and written communication abilities, organization skills, the ability to set priorities, and attention to detail.