Junior/Assistant HR Officer – GIZ – Windhoek

Company: GIZ Office Namibia
Reference #: AHRO/CO
Contract Type: Contract 12 Months
Salary: Market Related
Location: Windhoek, Khomas Region, Namibia

Introduction

GIZ provides viable, forward-looking solutions for political, economic, ecological and social development in a globalised world. Our corporate objective is to improve people’s lives on a sustainable basis.

Specification

Tasks

1. Personnel recruitment

▪ Assists in drawing up job descriptions and requirement profiles
▪ Assists with recruiting (identifies existing GIZ HR resources in the country and/or region, writes job advertisements and ensures publication in appropriate print and/or online media)
▪ Assists with shortlisting incoming applications based on requirements or hiring criteria, gets references
▪ Assists in organising the selection process (e.g. interviews)
▪ Assists with notification of unsuccessful applicants, documents the selection process, archives the documentation and enters the data in existing HRM systems

2. Conditions of employment and HR support

▪ Assists in drawing up the appropriate contract based on national labour law and GIZ standard employment contracts (limited/unlimited employment contract, internship agreements etc.)
▪ Assists with all other organisational and administrative processing stages, e.g. monthly update of entries in SAP HR application for national personnel
▪ In consultation with the HR officer, updates information on employment conditions for national personnel (compensation system, salary groups, model job descriptions, policies etc.)
▪ Assists in ensuring smooth running of all related payroll functions
▪ Maintains and updates HR Unit page on GIZ Namibia intranet (uploading of relevant info/documents and sending out links)

3. HR instruments and procedures

▪ Ensures that all filing of personal files is up to date
▪ Assists in implementing policies for national personnel
▪ Is involved in HRM for national staff
▪ Assists with formulating and updating a wide range of HR information materials (for new staff or for the employment handbook)
▪ Assists with developing HR procedures and instruments
▪ Assists in organising the evaluation process (information on schedule for the staff assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development etc.)
▪ Assists with training materials (including producing materials or planning rooms for induction events for new staff)
▪ Performs other duties and tasks at the request of management

Requirements
▪ Qualification in HRM, Business Administration, Finance and Admin or related field (strong focus on HR specific modules as well as payroll/finance)
▪ Minimum experience of internship or similar in this area
▪ 2 (or more years) relevant experience in an HR/payroll function is an added advantage
▪ good working knowledge of ITC technologies and computer applications (e.g. MS Office)
▪ Good knowledge of Namibian Labour Law and related statutes
▪ Knowledge of HR management, initial work experience desirable
▪ Good command of English both written and verbal
▪ Strictly confidential handling of all HR issues
▪ Willingness to upskill as required by the tasks to be performed

Job Closing Date 24/07/2020

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