Human Capital Administrator

Job description for vacancy: Human Capital Administrator

Job Category: Specialised
Department: Operations
Division: HC & Administration
Location: Windhoek
Position Type: Permanent
Immediate Manager: Manager: Human Capital and Administration
Subordinates: None

Job Purpose:
The Human Capital Administrator is responsible for providing human resource management support and facilitating the administration of all human resource functions for the Namibia Investment Promotion & Development Board (NIPDB). Required to facilitate recruitment and selection, salary and benefits administration, employee relations, performance management and administration of HR Policies & Procedures.

Role and Responsibilities:

Recruitment & Selection:
– Ensure optimal staffing, recruitment and selection processes
– Oversee and coordinate the recruitment and selection process, design recruitment advertisements, screen applications, compile shortlists, schedule interviews and conduct reference checks and assessments
– Prepare job offers upon relevant approval, and draft employment contracts for successful candidates and ensure proper sign off
– Maintain a recruitment database of information on applications and ensure proper recordkeeping thereof
– Develop and conduct orientation and induction sessions for new staff

Payroll Administration:
– Facilitate the processing and verification of all payroll data and ensure timeous and effective payment of salaries
– Ensure that all items on payroll are supported by relevant documents and are properly scrutinized
– Create and maintain personnel files, update with HR data, and ensure complete and efficient recordkeeping thereof
– Facilitation of payslip provision, coordinate leave administration and reporting thereof
– Administer employee’s benefits, compile and submit monthly HR reporting and ensure adherence to all relevant statutory requirements
– Ensure effective administration and facilitation of staff probation reviews and recordkeeping
– Assists Manager with the review of HR policies and ensures implementation thereof

Performance Management:
– Facilitate the performance management process in line with the HR policy, drafting, collating and recordkeeping of forms and documentation
– Coordinate the revision of job descriptions as and when required
– Compilation and implementation of training plan and staff development interventions

Organisational Development (OD):
– Facilitate and administer organisational development initiatives such as change management, training and development, wellness, team building, talent management, etc.
– Ensure effective recordkeeping and formulating of required documentation
– Liaise with external providers in regards to OD initiatives

Employee Relations:
– Coordinate interaction of relevant stakeholders regarding HR matters, reviews and prepares necessary documentation
– Administers collective agreements between the NIPDB and its employees
– Prepares bargaining material on behalf of all parties and liaises with all relevant parties and representatives
– Resolves HR and IR related queries, applying relevant policies, procedures and legislation and referring queries to the Manager where relevant
– Coordinate and attend to grievances, conducting interviews and assisting with preparation for statements and documentation
– Facilitate, arrange and advice on disciplinary hearings, appeal healings and attend to conciliation and arbitration cases
– Undertake other duties as may reasonably be required from time to time

Qualification and Experience Requirements:
– Degree in Human Resource Management, Organizational Development, Industrial Psychology or a related
qualification
– 5 years’ experience in the human resources management field and in-depth knowledge of relevant legislation
related to human resource management
– Knowledge of HR and Payroll systems
– Must be computer literate with good working knowledge of Microsoft Office
– Valid Drivers license is an added advantage

Preferred Skills:
– Good understanding of the people management rules, regulations and principles including the local Labour laws
– Ability to work under high work pressure and deliver on timelines
– Good knowledge and skills of dispute resolution mechanisms
– Ability to establish and maintain positive working relationships with key stakeholders
– Strong analytical and conflict resolution skills
– Accuracy and attention detail
– Excellent negotiation and positive influencing skills
– Solid writing, communication, and presentation skills
– Strong understanding and experience of VET Levy, PAYE, and any other relevant statutory legislation
– Plan and work in a systematic and organised manner
– A good understanding of data privacy and confidentiality standards
– Ethical conduct and high integrity