FLEET TRACKING AND COMPLIANCE COORDINATOR – Namib Mills (Pty) Ltd

Key Responsibilities

• Fleet Tracking & Monitoring Control
• Supervise and manage the centralised vehicle tracking and camera systems across all departments.
• Ensure full visibility of fleet movement, driver behaviour, and operational performance.
• Oversee accurate setup and maintenance of vehicle, driver, and tracking data.
• Monitor driver behaviour trends and identify operational risks and exceptions.
• Ensure fuel usage monitoring and highlight inefficiencies or irregularities.
• Provide comparative performance insights across departments to drive accountability.
• Tracking Infrastructure & Asset Management
• Coordinate the de-establishment and re-establishment of tracking units across the fleet.
• Ensure tracking equipment is correctly installed, removed, and reallocated in line with operational requirements.
• Maintain the tracking asset register and ensure accountability of devices.
• Liaise with service providers to ensure system uptime and performance.
• Financial Coordination & Account Control
• Coordinate Vivo invoices and statements with all relevant departments.
• Ensure accurate allocation, verification, and timely submission for processing.
• Monitor and follow up to ensure payment of all company accounts within agreed terms.
• Identify discrepancies and escalate unresolved issues.
• Support cost control through tracking-related expenditure analysis.
• Vehicle Compliance & Licensing Management
• Take ownership of and coordinate all company vehicle licensing, renewals, and statutory compliance requirements to ensure uninterrupted fleet operations.
• Proactively manage vehicle licence expiry dates and roadworthy certification schedules to ensure 100% legal compliance and prevent operational disruptions, penalties, or vehicle downtime.
• Oversee the completion of all roadworthy inspections, legal documentation, and regulatory requirements for NMI vehicles within prescribed timeframes.
• Ensure all licensing fees, statutory payments, MDC charges, and related documentation are submitted, processed, and completed before due dates.
• Maintain accurate and up-to-date compliance registers and implement effective monitoring controls to proactively identify and address upcoming compliance requirements.
• Liaise with relevant authorities, regulatory bodies, testing centres, and service providers to ensure continuous compliance and the timely resolution of licensing or roadworthy-related issues.
• Escalate non-compliance risks, overdue renewals, and potential operational threats to management timeously and recommend appropriate corrective actions.
• Manage and coordinate all MDC charges, including verification, allocation, reconciliation, reporting, and follow-up of outstanding charges with relevant departments and service providers.
• Ensure MDC charges are accurately processed, supported by relevant documentation, and allocated to the correct cost centres within agreed timelines.
• Support fleet governance initiatives by ensuring all vehicle compliance, licensing, MDC charging, and statutory records are accurately maintained, auditable, and readily available for inspection or review.
• Reporting & Data Governance
• Compile and deliver accurate and timely reports to management.
• Ensure integrity and accuracy of all tracking and operational data.
• Develop and maintain dashboards for monitoring key fleet KPIs.
• Draft and maintain SOPs, workflows, and system controls.
• Use data insights to support operational and strategic decisions.
• Training & Systems Utilisation
• Drive effective system adoption across all departments.
• Train users on tracking systems functionality and best practices.
• Ensure adherence to standard operating procedures.
• Promote optimal utilisation of tracking and monitoring technologies.
• Supervision & Performance Management
• Supervise the centralised tracking function and coordinate activities.
• Allocate tasks, monitor performance, and drive accountability.
• Ensure productivity, discipline, and adherence to company policies.
• Identify training and development needs within the function.
• Continuous Improvement & Optimisation
• Identify inefficiencies in fleet tracking, compliance, and reporting processes.
• Recommend and implement improvements to enhance visibility and control.
• Drive standardisation and best practices across departments.
• Support broader logistics optimisation initiative.
• Ad Hoc Duties
• Support logistics and operational projects as required.
• Perform additional duties as assigned by Management.

Requirements

• Grade 12 (NQF4).
• Bachelors Degree (NQF7) in management sciences with a minimum of 3 years’ experience in logistics, transportation or supply chain management, preferably within an FMCG environment.
• Experience in vehicle tracking will be an advantage
• Proficient in English (Written & Spoken).
• Computer literacy (MS Word, Excel, Outlook)
• Knowledge in Accpac
• Must be willing to travel
• Valid code B drivers licence
• Namibian citizen.

How to Apply