Finance Assistant – IntraHealth Namibia

Function

This position is responsible for maintaining accurate and complete records in accordance with Generally Accepted Accounting Principles (GAAP) and Intra Health-Namibia Office Accounting and Financial Policies and Procedures. S/He will be responsible for processing IntraHealth Namibia’s financial and payroll related activities and ensure compliance with policies and procedures. She/he also verifies financial documents for proper approval, documentation and record keeping.

Responsibilities

Financial Accounting

• Capture invoices in accounting system (Filemarker, Quicksbook and ORACLE)
• Responsible for petty cash review of expenditures for the regional sites.
• Process reimbursement of staff travel & work advance on time.
• Timely processing and payment of suppliers’ invoices, bills, taxes, eligible staff benefits and other liabilities through electronic banking.
• Responsible for petty cash review of expenditures for the regional sites.
• Process reimbursement of staff travel & work advance on time.

Fleet Management

• Review of monthly vehicles status report and review of fuel consumption.
• Review the vehicle tracking and report any deviations.

Warehouse Management

• Manage the Head Office warehouse.
• Receive and issue store.
• Maintain Bin Card

Statutory and other Reporting

• Preparing and submission of the VAT refund report Namibia Revenue Agency (NAMRA)
• Responsible for completing and timely submission of Withholding Tax

Job requirements

Minimum Educational Requirements

• Diploma in accounting or equivalent combination of education and work experience

Minimum Expereince Required

• 2 years of job-related experience.

Knowledge and Skills

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use software to develop spreadsheets and databases and do word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities

Preferred Experience and Educational requirements (Added Advantage)

• Preferred: NGO and donor-funded experience is desired.

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