EXECUTIVE SECRETARY TO THE RECTOR – Day Dream Institute 714 views

MINIMUM REQUIREMENTS

Bachelor Degree (Honors) Level 8/Post Graduate Diploma Level 8 In Education Commerce,
Management and Business Studies Fields. 3 years working experience in educational

environment (TVET/higher education)

GENERAL JOB DESCRIPTION

Managing the administration and daily functioning of the Rector; Diary management and coordination including meetings and appointments; Handling of telephone calls, emails and face-to-face queries from staffs and general public, ensuring high levels of diplomacy; Handling a wide range of confidential Information requiring a dedicated level of confidentiality at all times; Responsible for Human Resources Management and Administration; Assisting with drafting of reports, communiques, and correspondence; Responding to correspondence on behalf of the Rector; Promoting synergy between the Rector office. Governing Council, Institute departments, and Academic Staffs; Liaise with Regulatory Bodies and other general stakeholders.____

OTHER REQUIREMENTS

Knowledge of TVET, Higher Education and Quality Assurance; Effective Business Communication Skills; Intercultural Communication Skills; Flexibility and a willingness to provide a support function are essential; High Diplomacy and professionalism; High command of English communication both in speaking and professional writing, Flexible to travel; Places a high value on delivering excellent customer services throughout all aspects of work to both Internal and external clients; Genuine ability to priorities and manage workload and adapt and accommodate high priority tasks, ensuring effectiveness in the role; Ability to communicate with stakeholders and work together to achieve desired outcomes.