Executive Secretary to the CEO

VACANCY

OFFICE OF THE CHIEF EXECUTIVE OFFICER

1 X Executive Secretary to the CEO (PATTERSON C2)

JOB SUMMARY

To manage the administrative aspects of the office of the CEO and to ensure that all interactions that the CEO has with internal (Council, Management Committee, EXCO, & staff) and external parties (business community, Government, international partners, etc.) are efficiently initiated, coordinated & completed/resolved. Furthermore, to assist the CEO in managing the office’s budget & spending as well as ensure the efficient administration of all the CEO’s correspondence, records & office processes, and ensure appropriate and confidential handling of sensitive matters/issues. To manage the CEO’s travelling plans, itineraries and schedules i.t.o. administrative, coordination & communications aspects, and generally project a professional image of the CEO’s office to all that deal with it or come into contact with it.

Minimum Educational Qualifications and years of experience

• A 3-year Diploma in Corporate Communication/ Public Relations plus 2 years relevant experience supporting a senior manager in a personal assistant capacity, preferably in a local authority.
• Valid code B driver’s license.
• In addition to the above qualification A 3-year Diploma in Office Administration will be an added advantage.

Key Performance Areas

• Customer I Client Relations
• Time Management Support & Scheduling/ Coordination Services
• Office Administration Services
• Council’s corporate wear and Corporate image
• Effective communication
• Records/ Information Management Services

Council offers the following benefits:

Attractive salary, pension scheme, medical scheme, Transport allowance, 13^th cheque and attractive leave per annum.