Executive Assistant/Personal Assistant to the CEO – Luderitz Waterfront Development Company (LWDC)

POSITION SUMMARY

Luderitz Waterfront Development Company (LWDC) is searching for an exceptionally proactive, professional and extremely detail-oriented Executive Assistant/Personal Assistant with excellent interpersonal skills, strong speaking and writing skills, and very strong work ethics.

The Executive Assistant/Personal Assistant to the CEO is

responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office administration, including working remotely. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

The position reports directly to the CEO and is responsible for all business and personal related duties as delegated by the CEO.

ABOUT THE LWDC

LWDC is a public enterprise that prides itself on providing a friendly and welcoming atmosphere and professional services to the public and its stakeholders.

The successful candidate will join a professional team that is passionately committed to compliment the national socioeconomic development agenda for the benefit of the people of Namibia. Put differently, the successful candidate will join a team that leads the transformational agenda through waterfront infrastructure development and facility management.

THE OPPORTUNITY LWDC

This position offers an outstanding opportunity for a qualifying and highly-motivated executive assistant to assume a pivotal role in the evolution of a fast-growing, highly-respected organization.

LWDC offers highly competitive compensation based on experience, talent, skill, expertise, knowledge, proven capabilities, and potential capabilities.

KEY PERFORMANCE AREAS

• Provide sophisticated calendar management for CEO.
• Act as a liaison and provide support to the Company’s Board of Directors.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.
• Work closely with the CEO in view of ongoing, upcoming commitments and responsibilities, and following up appropriately.
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintaining credibility, trust, and support with the Executive Team.
• Work with the Executive Team to coordinate the CEO’s outreach activities.
• Manage all aspects of organization’s office services.
• Setting up staff meetings.
• Preparing reports for the CEO.

• Editing documents.
• Maintaining filing systems and databases in computer systems and on paper.
• Provide hospitality to all guests and help to create a welcoming environment.
• Other projects/duties (ad-hoc) as assigned for the overall benefit of the organization.

QUALIFICATIONS AND EXPERIENCE

The successful candidate shall possess the following

qualifications:

• Grade 12, Office Management Diploma or Bachelor’s Degree in Business Administration or Management or equivalent academic qualification in related fields from recognised and accredited university or college.
• Minimum three years of previous work experience demonstrating administrative skills supporting executives in the competitive corporate environment.
• Expert proficiency with Microsoft Office, Microsoft Excel, Word and PowerPoint etc.
• Strong verbal and written communication skills.
• Excellent people skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, and other stakeholders.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours.
• Ability to communicate effectively among executives, clients, customers, and employees.
• Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
• Dress in a professional manner.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.
• Ability to work well within a cross-functional team environment and diverse communities.