Job Expired

We are looking for a Data & Rates Administrator to join our tribe! This position will be responsible for updating and maintaining the database with accurate and current details. The position is Windhoek based at our headquarters.

Job Summary

Type: full-time
Location: Windhoek
Category: Administration
Closing Date: 2026-08-06

Key Responsibilities

Collect accommodation and activity rates, amenities, and property details from various suppliers (involves working with Outlook Emails)
Rate comparisons and recognizing changes on rate sheet and flag with management before updating Tourplan accordingly.
Capture rates and details into Tourplan accurately and efficiently.
Ensure that all data is organized systematically for easy retrieval.
Monitor changes and updates from suppliers and promptly reflect these in Tourplan.
Update content of descriptions on Tourplan.
Update and load data on agents on Tourplan.
File product fact sheets and rates in logical and easy to find way as approved by management and file both physically and electronically.

Requirements

Must be a Namibian citizen.
Minimum 2 years’ experience in tourism (inbound DMC or lodge reservations).
Strong attention to detail, methodical and meticulous.
Understanding of tourism products, PLB’s, content descriptions, rate sheet terminologies, and know the difference between per person sharing and per person sharing/4.
Proven ability to build and maintain supplier relationships.
Ability to research tourism products, analyze data and key statistics, evaluate options, and propose practical solutions to meet guest needs.
Open minded ethos and strong interpersonal skills as well as a positive attitude.
Technically sound with strong experience in MS programs, Outlook emails with advanced Excel an advantage.
Outstanding verbal and written communication skills.
Outstanding organizational and time-management abilities.

Salary

Market related salaries which include: Medical aid contributions Pension contributions Long Service Awards (14th Cheques) Performance based annual bonus (13th Cheques)

How to Apply

Apply by email: [email protected]

About the Company

Ultimate Earth is a specialist tour operator renowned for delivering meticulously planned, privately guided naturalist safaris across Namibia. The company focuses on crafting bespoke expeditions for individuals and small, intimate groups, ensuring a highly personalized exploration of the country's diverse natural heritage. Their services are designed to provide profound encounters with Namibia's unique wildlife and breathtaking landscapes, from the iconic dunes of Sossusvlei to the rich ecosystems of Etosha. Emphasizing expert guidance and seamless execution, Ultimate Earth is committed to offering unparalleled safari experiences. This makes them a key contributor to Namibia's high-end tourism sector, fostering responsible and immersive travel.

Specializing in well-orchestrated private naturalist safaris in Namibia.

Website: https://ultimate.earth/

View all jobs at this company →

Frequently Asked Questions

What typical qualifications are required for a Data & Rates Administrator role in Namibia?

A diploma or degree in Administration, Business Management, or a related field is often preferred for such roles. Proficiency in data management software, strong analytical skills, and meticulous attention to detail are also highly valued by Namibian employers.

What are the primary day-to-day responsibilities of a Data & Rates Administrator?

This role typically involves maintaining and updating accurate databases, processing rates, and ensuring data integrity across various systems. You would also be responsible for generating reports, reconciling discrepancies, and supporting internal teams with data-related queries.

What is the typical work culture and expectation for this role in Namibia?

Namibian workplaces often value punctuality, a strong work ethic, and good interpersonal skills, especially when collaborating within a team. Professionalism, reliability, and meticulous attention to detail are key attributes employers look for in administrative roles here.

What are the typical career progression paths for a Data & Rates Administrator in Namibia?

With experience, you could advance to roles such as Senior Data Administrator, Database Coordinator, or even into broader administrative management positions. Further specialization in data analysis, system administration, or project management might also open up new opportunities within the Namibian job market.

What kind of benefits can a Data & Rates Administrator typically expect in Namibia?

Standard benefits usually include annual leave, sick leave, and often contributions to a medical aid scheme and a pension fund, though these can vary by employer. Some companies may also offer additional perks like performance bonuses, training opportunities, or transport allowances, depending on their policies.

How should one apply for this role, and what do Namibian employers typically look for?

Applications usually require a detailed CV and a well-crafted cover letter highlighting your relevant experience, technical skills, and proven attention to detail. Namibian employers often seek candidates with a stable work history, a proactive attitude, and a clear understanding of data integrity principles and confidentiality.

Administration Data & Rates Tourism Tourplan