CREDITORS CLERKS

Job Purpose;
To ensure that accounts payable are updated to ensure timeous settlement of accounts.

Responsibilities 
Purchase order and payment processing services
• Obtain quotes from different departments for the creation of purchase orders
• Create purchase orders (imeously and furnish to management for approval
• Issue approved purchase orders to the relevant departments for further action

Invoicing processing
• Obtain and review invoices from creditors or different departments to allocate to open purchase orders
• Matches prices and quotations with requisitions received
• Direct invoices to relevant agent or manager for approval
• Allocate approved invoice on creditors system
• Ensure correctness of amounts on statements to be carried over for debtors use

 Creditors’ accounts and reconciliation
• Reconcile posting of entries to the various cost centres and under the appropriate codes to reflect accurate cost records
• Compile various reports for review by management
• Reconcile and present account summaries to management for checking and acceptance
• Resolve any creditors queries with various parties
• Maintains adequate controls on creditors’ payments

 Administrative Support
• Ensure filing of all creditors related documents
• Performs routine administrative duties related to office administration as delegated within the department

Minimum Requirements:
• Grade 12 or equivalent
• Relevant tertiary qualification and knowledge of logistics and supply chain processes is an added advantage
• 5 -10 Years related experience
• Good understanding of basic accounting
• General Computer literacy to at least intermediate level
• VAT understanding

Mandatory Competencies;
• Excellent professional work standard
• Ability to work undec pressure, multitask and prioritize tasks
• Problem solving skills
• Excellent time management and organisational skills
• Attention to detail and high level of accuracy
• Excellent communication skills on all levels