CONVEYANCING SECRETARY AND LEGAL SECRETARY – Bruyns Legal Practitioners

Most employers expect a diploma or certificate in legal secretarial studies, office administration, or paralegal studies, often from institutions like NIPAM, IUM, or a recognised TVET college. A Namibian Senior Secondary Certificate (NSSCO) is typically the minimum entry requirement. Additional training in conveyancing procedures and Deeds Office processes is highly valued.

Duties usually include preparing transfer and bond documents for lodgement at the Deeds Registry in Windhoek, drafting correspondence, managing client files, and liaising with banks, estate agents, and municipalities. You would also handle general legal secretarial tasks such as diary management, billing support, and preparing litigation or notarial documents under supervision.

Conveyancers and their secretaries lodge transfer deeds, bonds, and cancellations with the Deeds Registry, which operates on a system of lodgement and examination cycles. A good secretary tracks the progress of deeds through preparation, lodgement, examination, and registration stages. Familiarity with this workflow is one of the most sought-after skills in Namibian law firms.

You can progress from junior secretary to senior conveyancing secretary, personal assistant to partners, or office/conveyancing manager. Some legal secretaries study further toward paralegal or candidate attorney routes if they pursue a law degree. Experienced conveyancing secretaries are in steady demand because property transactions are ongoing across Windhoek and regional towns.

Typical benefits include annual leave aligned with the Labour Act, medical aid contributions (often via schemes like NAMAF-affiliated funds), and pension or provident fund participation. Some firms also offer performance bonuses tied to successful registrations. Benefits vary by employer, so confirm details during the interview stage.

Submit a tailored CV highlighting your conveyancing experience, Deeds Office knowledge, and software skills such as MS Office and any practice management systems, along with certified copies of qualifications. Employers look for accuracy, confidentiality, strong Afrikaans and English communication, and the ability to meet tight registration deadlines. Follow up professionally after applying, as smaller firms like legal practices value initiative.