DIRECTORATE: GENERAL SERVICES
DIVISION: ADMINISTRATION
SUBDIVISION: CONSTITUENCY SUPPORT OKAKARARA
Control Administrative Officer Grade 6
Okakarara
N$328,139 – N$392,158
N$13,080 per annum
N$ 7,680 per annum
Appointment requirements: National Diploma or equivalent qualification (NQF Level 6) plus appropriate experience
Supplementary requirements: Preference will be given to candidates with a Bachelor of Business Administration/ Management, Public Administration/ Management Candidates must have 6 years’ appropriate experience in Administration of which three (3) years must be at the level of Chief Administrative Officer Grade 8 or supervisory level. Interested candidates must be in possession of a valid three (3) years driver’s license (Code B). Computer Literacy is essential as well as excellent communication skills.
Main Duties:
- Work closely with the Regional Councilor responsible for the Constituency.
- Ensure the supervision of staff at the Constituency office.
- Implement, monitor and evaluate annual work plan and produce monthly progress
reports.
- Provide monthly reports both to the Constituency Councilor and Deputy Director
Administration.
- Assist the Directorate Planning and Development on issues relating to Decentralized Build-Together Programme.
- Coordinate development projects at constituency level and communicate any relevant concerns to the Directorate Planning and Development Services.
- Create platforms to solicit inputs from Constituency Development Committee on project proposals.
- Submit budget proposals to the Deputy Director Administration in consultation with the Councilor and monitor and evaluate Constituency Office budget and ensure compliance.
- Participate in the development of the Strategic Plan.
- Ensure the development of an Operational Plan and the implementation thereof.
- Provide monthly reports both to the Regional Councilor responsible for the Constituency and Deputy Director Administration.
- Ensure that stock-taking takes place annually and inventory registers are in existence and updated regularly.
- Ensure the reconciliation of transport transactions and produce monthly reports.
- Organize proper handling of correspondences (incoming/outgoing mail).
- Identify constituency training and staffing needs/ resources.
- Ensure the existence of proper filing systems.
- Organize community meetings on request of the Regional Councilor responsible for the Constituency.
- Ensure minute-taking and submission of CDC minutes to the Regional Council.
- Ensure that all purchases at Constituency Office are done according to the approved
procurement procedure.
- Report Information Technology related problems to Information Technology Section.
- Provide support services to the Regional Emergency Management Unit.
- Attend to customer complaints/inputs / suggestions on basic services to relevant service providers.
- Oversee the cleanliness and image of Constituency Office.
- Carry out any other official duties assigned from time to time.
More Information
- Job Application Details Application Procedures: Interested applicants must complete the revised Public Service application form 156043 ("APPLICATION FOR EMPLOYMENT") and Form 156094 ("HEALTH QUESTIONNAIRE"), which is obtainable at all government offices of the Ministry. Failure to complete part B.11/12 of the employment form and all items on the application forms correctly and not attaching all the necessary documents will disqualify the application. A comprehensive Curriculum Vitae, certified copies of Educational Qualifications, Identity Document, two testimonials (not older than 2 years) must be attached to the applications (do not submit original documents). All foreign qualifications must be submitted with evaluation report from Namibia Qualifications Authority (NQA). Applications must be addressed to the following address: Human Resource Office or Hand Delivery Otjozondjupa Regional Council Directorate of Education, Arts & Culture Directorate of Education, Arts & Culture Human Resource Office Private Bag 2618 Otjiwarongo Enquiries: Ms. Lahja K. Imalwa / Ms. Hendrina. N. Eliaser, Tel: 067-308000
- This job has expired!
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