Municipality of Okahandja invites all interested candidates with necessary qualifications and experience to apply for the following vacancies:

To assist with the implementation and administration of the Decentralized Build Together Programme, and to ensure the proper rental, administration, and maintenance of all assigned municipal residential housing.

Job Summary

Type: full-time
Location: Okahandja
Category: Property Management
Closing Date: 2026-06-12

Key Responsibilities

Assist with the issuing of lease agreements.
Process property transfer documents for registration.
Assist with processing deeds of sale signed by relevant property owners.
Attend to land-related enquiries from members of the public and businesses.
Assist with drafting offer letters to approved applicants, informing them of the purchase price.
Provide administrative support to the Property and Land Division.
Assist with the preparation of monthly submissions relating to land applications and the alienation process.
Maintain accurate records of the properties database.
Maintain and continuously update the property register for transferred properties.
Assist with drafting application letters for ministerial approval for the sale of land and properties.
Maintain filing systems in accordance with departmental filing policies and procedures.
Compile monthly submissions for review and submission to the supervisor.
Receive deeds of transfer and prepare copies for record-keeping purposes.
Request bank guarantees from financial institutions for applicants who have applied for bank loans.
Receive returns from the Deeds Office and update records accordingly.
Process all documentation related to housing schemes.

Requirements

National Diploma in Property Management, Land Management, or Land Administration (NQF Level 6), coupled with at least 1- year of relevant experience in Property, Land Management, or Land Administration.
Experience within a Local Authority environment will be considered an added advantage.
Good analytical and problem-solving skills
Knowledge of the National Housing Policy
Strong customer service orientation
Excellent communication and interpersonal skills
Knowledge of the Local Authorities Act
Knowledge of the Sectional Titles Act
Knowledge of registration regulations, laws, and other relevant statutory instruments

Salary

Basic Salary: N$165,090 – N$199,760 p.a
Housing Allowance 20%: N$33,018 p.a
Transport Allowance: N$10,512 p.a

How to Apply

Kindly forward your written application letter together with certified copies of all relevant qualifications and supporting documents, including testimonials from previous employers, to: The Human Resources Office, P O Box 15, Okahandja; or deliver in person to 65 Martin Neib Street, Okahandja. Contact details: 062- 505100
NB: All foreign qualifications must be accompanied by an evaluation report from the Namibia Qualifications Authority (NQA). Only short-listed candidates will be contacted. No documents will be returned. People with disabilities are encouraged to apply

About the Company

The Municipality of Okahandja serves as the principal local government entity responsible for the administration and development of the town of Okahandja in Namibia. This vital institution is dedicated to fostering sustainable growth and providing essential public services to its residents. Located approximately 70 kilometers north of a significant urban hub, the Municipality plays a key role in urban planning, infrastructure maintenance, and community welfare initiatives. It strives to enhance the quality of life for all citizens through effective local governance and strategic development. The Municipality of Okahandja is committed to driving progress and ensuring the well-being of its community within the Namibian landscape.

Okahandja Municipality: Local governance and community services in Namibia.

Website: https://okahandja.org/

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Frequently Asked Questions

What are the typical educational qualifications or certifications required for a Housing & Property Clerk in Namibia?

Generally, a Grade 12 certificate with good passes, especially in subjects like English and Mathematics, is a basic requirement. Relevant post-secondary certificates or diplomas in property management, administration, or office management would be highly advantageous. Experience with municipal systems or property administration is often preferred.

What are the common day-to-day responsibilities for a Clerk in Housing & Property at a Namibian municipality?

Daily tasks often involve managing tenant records, processing applications for housing or property services, and handling inquiries from the public. You would also assist with rent collection, issuing notices, and maintaining accurate property registers within the municipal system.

What is the typical work culture and what are the expectations for a municipal clerk in Namibia?

The work culture often emphasizes professionalism, punctuality, and a strong commitment to public service and community engagement. You will be expected to be diligent, respectful in interactions with residents, and adhere strictly to municipal policies and procedures.

What are the realistic career progression paths for a Housing & Property Clerk within a Namibian municipality?

A Housing & Property Clerk can progress to more specialized administrative roles, such as Senior Clerk or Administrator within the Property Management department. With further education and experience, opportunities may arise in supervisory positions or even into property management officer roles.

How should a job seeker apply for this role and what do Namibian employers typically look for in applicants?

Applications usually require a detailed CV, certified copies of qualifications, and a compelling cover letter explaining your suitability for the role. Employers in Namibia value candidates who demonstrate reliability, good communication skills, attention to detail, and a commitment to public service.

Administration CLERK Housing Land Management Property

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