Job Summary
- Employer: Namib Mills
- Job Type: Full-time
- Location: Keetmanshoop, Namibia
- Category: Administration
- Closing Date: 2026-10-15
Key Responsibilities
- Monitor and analyse depot and customer damages to ensure proper management and resolution
- Ensure picking slips are accurate and signed off by relevant supervisor on duty for processing purposes.
- Accurately and timeously record all data received and adhere to prescribed procedures.
- Provide customers with accurate and timeous information on request.
- Ensure filing is done and safekeeping of documents.
- Provide a daily feedback report to the Distribution Manager.
- Ensure that all administrative documentation is done and signed according to laid policies and procedures.
- Assist with monthly reporting activities.
- Assist with pallet movements and controls.
- Assist with the accurate and timeous filing of all required documentation as per laid down policies and procedures.
- Ensure invoices are handled in accordance with correct procedures.
- Ensure timeous communication and distribution of messages, faxes and memos.
- Process and distribute internal and external mail.
- Keep SHE documentation up to date.
- Ensure area of supervision complies with ISO and HACCP standards and procedures.
- Ensure PPE is available and timeously ordered.
- Ensure all personnel administration is done timeously, accurately and in accordance with company procedures.
- Perform ad hoc tasks as requested by the superiors.
Requirements
- Grade 12 (NQF4) with 3 years’ experience in Administration or a relevant certificate with 2 years’ experience in Administration.
- Knowledge in a Distribution environment will be an advantage.
- Computer literate with a good mastering of Microsoft Word, Excel and Outlook.
- Knowledge of Accpac will be an advantage.
- Proficient in written and spoken English.
- Namibian citizen.
- Willing to work after hours and weekends.
How to Apply
About the Company
Namib Mills (Pty) Ltd is a pivotal company operating within Namibia's critical food production and supply chain. This entity is dedicated to ensuring the reliable availability of essential food products throughout the country. With its operations firmly rooted in Namibia, the company actively supports the nation's vital agricultural sector. Divisions like Feedmaster are central to its integrated approach, enhancing food security and rural development. Namib Mills significantly contributes to Namibia's economic stability and the nutritional needs of its population.
Driving Namibia's Food Production & Supply Chain.
Website: https://www.namibmills.com/
Frequently Asked Questions
What qualifications do I need to apply for a Clerk: Administration position at Namib Mills in Keetmanshoop?
Most employers in Namibia require a Grade 12 certificate with passes in English and Mathematics. A diploma or certificate in Office Administration, Business Management, or Public Administration from institutions like NIMT, UNAM, or IUM strengthens your application. Computer literacy in MS Office and basic accounting software is typically essential.
What are the typical day-to-day responsibilities of an Administration Clerk in Keetmanshoop?
You will handle data entry, filing, and record management for the office. Daily tasks include answering telephone calls, managing correspondence, scheduling appointments, and assisting with procurement and inventory documentation. Supporting senior staff with reports and maintaining accurate administrative systems are core duties.
How does the work culture differ in Keetmanshoop compared to Windhoek, and what should I expect?
Keetmanshoop offers a slower-paced, community-oriented work environment with stronger personal relationships among colleagues. Punctuality and respect for hierarchy remain important, but workplaces tend to be less formal than in the capital. Afrikaans and English are commonly used, and understanding local customs helps integration.
What career progression opportunities exist for Administration Clerks in Namibian companies like Namib Mills?
With experience, you can advance to Senior Clerk, Administrative Officer, or Office Manager roles. Further studies in HR, finance, or management open pathways to departmental supervisory positions. Many Namibian employers prefer promoting internally, so consistent performance and willingness to relocate to larger branches can accelerate growth.
What benefits are typically offered for administration positions in Namibian companies?
Standard benefits usually include annual leave of 18–24 days, sick leave, and public holidays as per Namibian Labour Act. Larger employers often provide medical aid contributions and pension fund membership, though specifics vary by company. Some firms offer housing allowances or transport subsidies for positions in regional towns like Keetmanshoop.
How should I apply for this position, and what do Namibian employers look for in applications?
Submit a concise CV with certified copies of qualifications, ID, and references through the specified application channel. Namibian employers value neat presentation, relevant experience, and local references. Highlight any previous work in retail, manufacturing, or rural settings, and prepare for practical assessments testing your computer and numeracy skills.
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