ADMINISTRATIVE OFFICER – NAMFISA

NAMFISA is recruiting an Administrative Officer, in Windhoek, Namibia.

Description

The purpose of this job is to ensure the administrative and logistical operations within the organization run smoothly, and to assist with Records Management functions

Duties

Assist the Manager: Administration & Procurement with contractual documents such as contracts and service level agreements related to building and office management
Manage and coordinate external communications and payments relating to areas of responsibility
Oversee proper inventory of office supplies, and assist with quotations for various services and products required for office maintenance
Manage security and access systems
Coordinate and monitor the day-to-day maintenance and upkeep of the office premises, office equipment and vehicles
Develop and maintain the Authority’s Administration procedures manual
Supervise Data & Records Clerks and oversee the storage, backup, maintenance, reproduction, protection and disposition of all records
Maintain discipline of subordinates in accordance with relevant policies and ensure adherence to operational procedures
Administer the Fixed Asset Register of the Authority, ensuring that it is up to date by carrying out physical verifications
Assist in the preparation and management of the Administration budget
Requisites

Qualifications and Experience:

Bachelor’s degree in Business Administration or similar
Six (6) years’ experience in a similar position of which two (2) years should be in a supervisory capacity
Experience in managing fit-outs and refurbishment
Valid Code BE driver’s license
Experience in, or a qualification in Records Management will be an added advantage
Knowledge of:
Knowledge and understanding of NAMFISA’s vision, mission and objectives
Asset management
Relevant service providers in Windhoek/Namibia
Good knowledge of office administration, security, budgeting and procurement processes
Knowledge of National Archives regulations and the Public Records Act

Skills:

Manage delivery
People Management
Governance, risk management,
Compliance and information/ knowledge management
Quality assurance
Continuous improvement
Project Management
Stakeholder engagement
Administration
Filing and Records management
Service Delivery etiquette
Mail service
Asset management
Business writing