ADMINISTRATIVE OFFICER – Akros

DESCRIPTION
Akros is a cutting-edge organisation that establishes data-driven systems that improve the
health and wellbeing of disadvantaged communities. We pride ourselves in our ground-level
knowledge of the health systems where we work, and our ability to provide novel, lasting
solutions implemented in developing regions.

Background
Akros Research is supporting a 3-year program, funded by the Mastercard Foundation and in
partnership with the Africa CDC, to increase Covid19 vaccine uptake in Africa. This initiative,
called Saving Lives and Livelihoods, includes multiple components and partners working to
procure, distribute, and promote vaccine uptake in a safe manner. As a part of this consortium
Akros Research will support Africa Union member states in the Eastern and Southern African
regions to strengthen COVID-19 vaccine safety surveillance systems.

Specific Responsibilities
Support Adverse Events Following Immunisation (AEFI) surveillance systems strengthening
● Support the Expanded Program on Immunisation (EPI) and the Health Information
Systems (HIS) Unit in the transfer of AEFI reports to the TIPC
● Support the Vaccine Safety Pharmacist manage AEFI data, including entry into
DHIS2 and the VigiFlow database and the preparation of data analysis documents
and reports
● Provide coordination and logistic support for case investigations from the national
level to the regions and districts
Administrative support on vaccine safety surveillance
● Update and keep record of the adverse event following immunisation (AEFI)
committee member file
● Record keeping and filing of all relevant documents
● Communicate with AEFI committee members on meeting schedules ,report to
Chairperson on availability and finalise meeting dates
● Organise AEFI committee meetings and provide administrative support
● Send communications and reminders to AEFI committee members in collaboration
with the Secretariat
● Ensure meeting minutes and agenda are circulated to the AEFI committee members
on time
● Ensure meeting minutes are signed off by the Secretariat and AEFI committee
Chairperson
● Arrange for required meetings by the Secretariat, partners and stakeholders on
vaccine related matters
● Provide administrative support to national trainings on vaccine safety
● Communicate with clients and stakeholders in collaboration with the Secretariat
● Collect quotations and make all necessary submissions for payments
● Provide administrative support to the NMRC Secretariat
General
● Other official duties assigned by the supervisor

Minimum Qualifications
● Grade 12 certificate (NQF level 3)
● At least 1 year of relevant experience in office administration

Additional Requirements
● Preference will be given to candidates with an appropriate Diploma on NQF Level 6
in the areas of Business Administration, Office Administration and Public
Administration

Competencies and Skills
● Excellent administrative and organisation skills
● High level of responsibility
● Excellent time management
● Technology and software skills including computer skills in Microsoft Office (Excel,
Word, PowerPoint, Access)

Performance criteria and expectations
● Demonstrated ability to work well in a team
● Respect to colleagues and clients
● Sensitive to quality of work and deadlines
● Professionalism
Location and Term
This is a 1 year position, expected to be renewed annually for 3 years. Located in Windhoek
Namibia.
Reporting
This position will report to the Head of Section – Therapeutic Information and
Pharmacovigilance Centre (TIPC), under the Pharmaceutical Control and Inspection subdivision of the National Drug Control and Coordination – Namibia Medicines Regulatory
Council (NMRC).