Company: OneLogix HCL Namibia
Commencement Date: 01 September 2026
Closing Date: 3 August 2026
Our company is seeking a detail-oriented and organised Admin Clerk to join our Operations team in Walvis Bay.
The successful candidate will provide administrative support to the Fleet Controllers by maintaining accurate records, preparing transport documentation, capturing documentation on our internal systems and ensuring the efficient flow of operational information. This role is ideal for someone who enjoys working in a fast-paced logistics environment and has excellent organisational skills.
Job Summary
- Type: full-time
- Location: Walvis Bay
- Category: Administration
- Closing Date: 2026-08-03
Key Responsibilities
- Provide administrative support to the Fleet Controllers.
- Prepare, capture and maintain transport and operational documentation.
- File, scan and organize operational records and documentation.
- Verify the accuracy and completeness of transport documents before filing.
- Capture operational data into company systems and spreadsheets.
- Assist with trip files, manifests, delivery documentation and supporting records.
- Monitor outstanding documentation and follow up with drivers and relevant departments.
- Assist with the preparation of reports and operational statistics.
- Maintain accurate filing systems, both electronic and hard copy.
- Liaise with internal departments to ensure documentation is processed efficiently.
- Ensure all documentation complies with company policies and procedures.
- Perform general administrative duties as required by the Operations Department.
Requirements
- Grade 12 (or equivalent).
- Previous experience in an administrative role (logistics or transport industry experience will be advantageous).
- Computer literate with good working knowledge of Microsoft Office, particularly Excel and Outlook.
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
- Good verbal and written communication skills.
- Ability to prioritise work and meet deadlines.
- Ability to work independently as well as part of a team.
- Own reliable transport will be advantageous.
- Medically fit.
- Sober habits.
Salary
Negotiable
How to Apply
Frequently Asked Questions
What are the essential qualifications and educational background required for an Admin Clerk (Operations) role in Namibia?
Typically, a Grade 12 certificate is a minimum requirement, often coupled with a certificate or diploma in office administration, business studies, or a related field. Practical experience with office software and basic accounting principles is highly valued by Namibian employers. Proficiency in computer applications like Microsoft Office Suite is essential for this role.
What are the common day-to-day responsibilities for an Admin Clerk (Operations) at a company like OneLogix HCL Namibia?
Daily tasks often involve data entry, document management, scheduling, and supporting operational logistics such as vehicle dispatch or stock control. You would also handle general office duties like answering calls, managing correspondence, and assisting colleagues as needed to ensure smooth operations.
What are the typical work culture and professional expectations for administrative roles in Namibia?
Namibian workplaces generally value punctuality, respect for hierarchy, and a collaborative team spirit among colleagues. Professionalism, adaptability, and strong communication skills are highly regarded, alongside a proactive approach to problem-solving.
What are the realistic career progression or growth paths for an Admin Clerk (Operations) in Namibia?
With experience and further training, an Admin Clerk can advance to roles like Senior Admin Clerk, Operations Assistant, or even move into specialized departmental roles such as Logistics Coordinator. Opportunities for growth often depend on the company's size, industry, and an individual's initiative to acquire new skills.
What are the typical benefits package components (e.g., leave, medical aid, pension) for an Admin Clerk in Namibia?
Most formal employers in Namibia offer standard benefits including annual leave, sick leave, and maternity leave as mandated by labour laws. Medical aid and pension fund contributions are often part of a comprehensive benefits package, though these can vary significantly by employer.
How should a job seeker in Namibia apply for this role, and what do employers typically look for in an Admin Clerk candidate?
Applications usually require a detailed CV and cover letter submitted through email or an online portal, highlighting relevant skills and experience. Namibian employers seek candidates with strong organizational abilities, attention to detail, proficiency in office software, and a proactive attitude towards their responsibilities.
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