(PATTERSON JOB GRADE C2)
Purpose of the position
Responsible for providing secretarial, clerical, and administrative support to the Chief Executive Officer (CEO) in order to ensure that services are provided in a practical, timely, and efficient manner.
Key performance areas:
Provide administrative support services to the CEO.
Manage all correspondence (incoming and outgoing) deal directly with the standard ones and ensure an effective flow of information.
Minute takings at all EXCO and Management Meetings and meetings between the CEO, Management, and business community leaders when required.
Provide office administration services
Administer the office in terms of presentation, refreshments/tea/coffee arrangements, retrieval of information, arrangements for meetings, preparing documents for meetings, etc.
Attend relevant meetings as well as other ad hoc meetings.
Provide diary management services to the Chief Executive Officer
Maintain the diary of the CEO.
Provide record-keeping services
Maintain a proper and up-to-date filling system for the CEO’s office.
Maintain a contact details list of key stakeholders, Board, service providers, etc.
Make travel, events, and functions management
Make all travel and accommodation arrangements for the CEO and Board.
Arrange meetings, functions, and events as required by the CEO and coordinate all aspects.
Provide budget preparation and budget control services
Compile annual budget for the office in consultation with the CEO.
Maintain the budget of the office through control to curb under or over-expenses.
Qualification Requirements:
A Diploma in secretarial studies or a relevant field (NQF Level 6).
A Bachelor’s Degree in Administration/Office Management would be an advantage.
Experience and special knowledge requirements
A minimum of 5 years of working experience with at least 3 years at a secretarial level of servicing management at a senior level.
Skills and Attributes Requirements
Computer literacy
Written and oral communication skills
Time Management skills
Typing skills
Diplomatic
Calm disposition
Dairy Management
Basic Financial Management
More Information
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Job Application Details
APPLICATION DETAILS
Candidates Enquiries: Ms. Lydia Mpinge on 061- 433 3038 Closing Date for applications: Wednesday,13th October 2023 at 17h00 All applications should be addressed to the Manager: Human Capital by the date and time shown above and accompanied by a cover letter, detailed Curriculum Vitae, employment reference, and particulars of the applicant’s current/previous employment. Please take note that only short-listed candidates will be notified. Faxed applications will not be considered.
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