We are looking for a Finance & Administration Supervisor to keep the books, the controls and the office running smoothly across our group of companies. You will own the numbers from daily receipts through to the monthly management report, and make sure every transaction is captured, authorised and filed correctly. Deadlines matter in this role, and so does getting it right the first time.

Job Summary

Employer: Advanced 4×4 Car Hire
Job Type: Full-time
Location: Windhoek, Namibia
Category: Finance
Closing Date: 2026-10-12

Key Responsibilities

Capturing supplier invoices and allocating client receipts daily
Weekly bank, speedpoint and fuel reconciliations for all companies
Monthly debtor, creditor and petty cash reconciliations
Preparing PAYE, SSC and VAT submissions on time
Monthly P&L and management reporting
Enforcing purchase order and payment authorisation controls
Supporting the external accountant with year-end and audit
Supervising admin processes, filing and record-keeping
Managing office purchasing and stock levels
Liaising with banks, suppliers and service providers

Requirements

Based in Windhoek
Diploma or degree in Accounting, Finance or Bookkeeping
At least 3 years’ bookkeeping experience, including full reconciliations
Working knowledge of Sage Pastel (Express and Sage One)
Hands-on experience preparing PAYE, SSC and VAT returns and submissions
Strong Excel skills
Experience supervising admin processes or staff
Organised, accurate, and able to meet deadlines without being chased

How to Apply

Apply by email: manager@advancedcarhire.com

About the Company

Advanced 4x4 Car Hire is a well-established vehicle rental company based in Windhoek, Namibia, specializing in fully equipped 4x4 vehicles. Since its establishment in 2008, the company has provided robust transport solutions essential for navigating Namibia's diverse terrains, catering primarily to the self-drive tourism market. Their services extend beyond vehicle hire to include comprehensive camping equipment rentals and convenient airport transfers, enabling adventurers to explore the country's national parks and remote areas with confidence and comfort. This firm plays a key role in facilitating accessible and independent exploration of Namibia's unique landscapes.

Your trusted partner for 4x4 vehicle rentals in Namibia.

Website: https://www.advanced4x4.com.na

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Frequently Asked Questions

What qualifications or certifications are typically required for a Finance & Administration Supervisor role in Namibia?

Most employers require a diploma or degree in Accounting, Finance, or Business Administration from recognized institutions like UNAM or NUST. Professional certifications such as ACCA, CIMA, or ICAN Namibia membership are highly advantageous and often preferred for supervisory positions.

What are the typical day-to-day responsibilities of a Finance & Administration Supervisor?

Daily tasks include overseeing bookkeeping, processing payroll, managing petty cash, supervising administrative staff, and ensuring compliance with Namibia's tax regulations including VAT and PAYE submissions. You will also prepare monthly financial reports and liaise with auditors and the Namibia Revenue Agency.

How does workplace culture and employer expectations differ for finance roles in Namibia?

Namibian employers value punctuality, respect for hierarchy, and strong interpersonal relationships alongside technical competence. Finance supervisors are expected to demonstrate integrity, discretion with sensitive information, and willingness to mentor junior staff in often lean team structures.

What career progression opportunities exist for Finance & Administration Supervisors in Namibia?

With experience, you can advance to Finance Manager, Operations Manager, or Regional Financial Controller roles, particularly in growing sectors like tourism and logistics. Further professional qualifications and cross-functional experience significantly improve promotion prospects within Namibian companies.

What benefits are typically offered for full-time finance supervisor positions in Namibia?

Standard benefits usually include annual leave of 18-24 days, participation in company medical aid schemes such as NamHealth or Metropolitan, and pension contributions through institutions like the Government Institutions Pension Fund or private providers. Some employers additionally offer performance bonuses and transport allowances.

How should I apply for this role and what do Namibian employers look for in candidates?

Submit a concise CV with certified copies of qualifications, a cover letter highlighting supervisory experience, and contactable references to the specified email or physical address. Employers prioritize candidates with proven local experience, strong Excel proficiency, familiarity with Namibian tax laws, and clean credit and police clearance records.