EXECUTIVE SECRETARY (CHIEF EXECUTIVE OFFICER EQUIVALENT POSITION) – Benguela Current Convention

Most employers require a National Diploma or Degree in Office Management, Public Administration, or Business Administration from recognized Namibian institutions like NUST or UNAM. Professional certifications such as CPS or CAP from IAAP, or local secretarial qualifications, significantly strengthen your application. At least 5-7 years of executive-level secretarial experience is commonly expected.

You will manage complex calendars, coordinate high-level meetings with government and international stakeholders, prepare confidential correspondence and reports, and handle travel logistics including cross-border arrangements. The role often involves minute-taking for board meetings, managing office budgets, and serving as the primary liaison between the CEO and external partners. Strong discretion and multitasking abilities are essential given the seniority of the position.

Namibian workplaces, particularly in public sector and international convention roles, value respect for hierarchy and formal communication protocols. Punctuality and professional presentation are highly regarded, and you may be expected to participate in after-hours functions or represent the organization at events. Understanding local languages such as Oshiwambo or Afrikaans, alongside English proficiency, can be advantageous for stakeholder engagement.

Experienced executive secretaries can advance to Office Manager, Administration Manager, or Executive Assistant Director roles within government departments or international organizations. Some transition into operations management, corporate governance, or specialized coordination roles in sectors like mining, fisheries, or environmental conventions. Continuous professional development through NIPAM or international bodies like IAAP supports upward mobility.

Standard packages usually include pension contributions through GIPF for public sector roles or private schemes, medical aid coverage, and annual leave of 20-30 days depending on the employer. International organizations and conventions often offer additional benefits such as housing allowances, education subsidies, and comprehensive relocation support. Specific entitlements vary significantly between government, private sector, and multilateral employers.

Employers prioritize proven experience supporting C-suite executives, exceptional written and spoken English, and proficiency in Microsoft Office and modern collaboration tools. Applications should include a tailored CV highlighting measurable achievements, certified copies of qualifications, and references from previous executive-level roles. Monitor platforms like My.na, Government Gazette, and specialized recruitment agencies; networking through professional associations like NIPAM or IAAP Namibia chapter can reveal unadvertised opportunities.