Job Expired

The Electoral Commission of Namibia (ECN) is established in terms of Article 94B of the Namibian Constitution as the exclusive, independent, and impartial body responsible for directing, supervising, managing, and controlling the conduct of all elections and referenda in Namibia. ECN is an equal opportunity employer and invites qualified and suitable candidates to submit their applications for the following positions:

Job Summary

Type: full-time
Location: Windhoek
Category: Administration
Closing Date: 2026-08-03

Key Responsibilities

Requirements

A National Diploma (NQF L6) in Business Administration, Public Administration/Management, Office Management/Secretarial Studies or related field of study.
3 years’ appropriate experience in an Administrative, Executive Assistant or Secretarial role of which three (3) years must be at the level of Executive/Private secretary Grade 9.
Comprehensive curriculum vitae, certified copies of the academic qualifications; Namibian Identify Document;
A Valid certificate of conduct (not older than six months);
Declaration indicating whether the applicant is active in politics or has a high profile in a political party;
Able to work long hours and under pressure; and
Code B Valid driver’s licence serves as an added advantage
Firm commitment to the principles of integrity, independence, impartiality, fairness, political neutrality, professionalism and equality.
5 years’ previous experience working as an executive assistant/private secretary in a highly sensitive and busy environment serves as added advantage.

Salary

N$250, 767 – 299, 691 per annum (Housing Allowance: N$17,424 per annum, Transport Allowance: N$10,512 per annum)

How to Apply

Phone: 061376214
Address: ECN Headquarters, 67-61 Van Rhijn Street, Windhoek North

About the Company

The Electoral Commission of Namibia (ECN) is an agency of the government of Namibia. It was founded in 1992 under the Electoral Act 24 of 1992. The aim of the commission is to oversee all Namibian electoral activities starting from voter registration and political party registration, to the setting and monitoring of elections, counting of ballots and making results available.

Website: https://www.ecn.na/

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Frequently Asked Questions

What educational background and experience are typically required for a Private Secretary Grade 8 in Namibia's public sector?

A relevant Diploma or Degree in Office Administration, Secretarial Studies, or a related field is usually a foundational requirement. Candidates are also expected to possess significant experience, often 5-8 years, in a senior secretarial or administrative support role within a professional environment.

What are the primary daily duties and expectations for a Private Secretary at this level within a Namibian commission?

Daily responsibilities typically include comprehensive diary management, handling confidential correspondence, and coordinating high-level meetings and travel arrangements. This role also involves preparing official documents, maintaining records, and providing confidential administrative support to senior management.

What is the general work culture like within a Namibian public commission, and what specific expectations would apply to a Private Secretary Grade 8?

The work culture in Namibian public commissions emphasizes professionalism, adherence to ethical standards, and respect for established protocols and hierarchy. A Private Secretary Grade 8 is expected to demonstrate high levels of discretion, punctuality, and efficient support for executive functions, contributing to effective public service delivery.

What are the typical career progression opportunities for a Private Secretary Grade 8 within the Namibian public sector or similar organisations?

Career progression for a Private Secretary Grade 8 often involves advancing to Senior Private Secretary roles, Office Manager positions, or executive assistant roles requiring greater strategic input. Opportunities may also arise in specialized administrative units or project coordination within the broader public service.

What common benefits package (e.g., leave, medical aid, pension) can a Private Secretary Grade 8 expect when working for a Namibian commission?

Employees within Namibian public commissions typically receive a comprehensive benefits package, including annual leave, sick leave, and maternity leave provisions. This usually also encompasses contributions towards a medical aid scheme and a recognized pension fund, along with other standard public sector allowances.

Beyond a CV, what key skills and attributes do Namibian employers, particularly in commissions, look for in a Private Secretary Grade 8 applicant?

Namibian employers in commissions highly value exceptional organizational skills, meticulous attention to detail, and a proven ability to handle sensitive information with utmost discretion. Strong communication skills, both written and verbal, and proficiency in relevant office software are also crucial attributes.

Administration ECN Government Private Secretary Secretarial