ADMINISTRATIVE OFFICER – Game Products Trust Fund

Vacancy

The Game Products Trust Fund (GPTF) is Inviting applications from qualified and experienced individuals (Namibian nationals) to apply for the position of Administrative Officer. The primary purpose of the Administrative Officer is to ensure the seamless operation of office functions by efficiently managing all reception and administrative duties. These includes handling switchboard operations. meeting and greeting of all visitors, maintaining accurate records of all incoming and outgoing mails and parcels, providing clear and sufficient information on the GPTF. The role is pivotal in maintaining an organized and professional environment, coordinating meetings and supporting the overall operational efficiency of the organization while upholding the highest standards of professionalism and ethics.

KEY RESPONSIBILITIES

• Manage the office switchboard operations for GPTF
• Receive and assist a® visitors and guide them to the right staff
• Provide clear and accurate information about the GPTF as required
• Facilitate the cleanliness of the reception area
• Ensure accurate administration and record keeping
• Assist with official meetings by scheduling appointments, sending reminders and confirmations, and taking minutes as required by the Fund Manager
• Manage the process of sending and receiving important deliveries, mail, letters and a® official correspondences by keep ng an accurate record
• Coordinate staff meetings and any other organisational meetings by preparing the venue and refreshments
• Mantain the record of meetings such as minutes, agenda and its distribution thereof
• Participate in the organisational planning process
• Lead the organisation of team building sessions and other group activities as may be required
• Manage the restocking and control of refreshments and cleaning supplies and maintain the stationery needs of the organisation

MINIMUM REQUIREMENTS

• Diploma in Office Administration/Public Administration or related fields
• Proven experience (3 – 5 years) in office administration, reception (front desk) work
• Strong understanding of administration work
• Good written and verbal communication skills
• Good working knowledge of Ms Office packages
• Good working ethics and telephone etiquette
• Well organised and driven person

REMUNERATIONS ANO BENEFITS

The GPTF will offer a competitive remunerations and benefits package with Medical Aid. Pension and Social Security Contributions.

Interested applicants are invited to apply in writing and attach their Curriculum 7itae accompanied by certified copies of the* qualifications Applications should be hand delivered at the Game Products Trust Fund