Job Expired

Secretary to the Board of Directors

Number of Position: 1

Type of Notification: New Position

Employment Type:Full time

Employment Status: Permanent

Physical Address: Unit 6, Ausspann Plaza

Posted on: 27-10-2020

Closing Date: 06-11-2020

Email Address: [email protected]

Enquiries: Heidi Pretorius

Email Address: [email protected]

Opportunity | Duty Description

To provide managerial administrative duties and support to the Board of Directors, through the timely and accurate collection and sharing of information

Responsibilities
– Guiding the chairman and board on their responsibilities under the rules and regulations to which they are subject
– Manage corporate governance
– Oversee efficient administrative support to all Board and sub-committee members (including all correspondence, travelling and accommodation arrangements, etc)
– Manage all stakeholder communication of the Board and CEO’s Office
– Ensuring good information flows within the Board and its committees and between senior management and non-executive directors, as well as facilitating induction and assisting with professional development as required
– Supervise arrangement of meeting venues, equipment, attendance registers, catering, preparing agendas and taking minutes, etc
– Convene and administer all internal and external meetings – set up meetings, record accurate minutes, complete related documentation, statutory registers, etc.
– Liaising with external regulators and advisors such as attorneys, bankers, internal and external auditors and insurance companies
– Maintaining good shareholder relations and keeping the board informed on shareholders’ views, coordinate a flow of information both internally and externally
– Monitoring changes in relevant legislation and the regulatory environment and taking action accordingly
– Keep governing board up to date on new listing rules, practices and legislation

Opportunity | Duty Requirement(s)

Requirements
– Bachelors Degree in Communication, Secretarial Business Administration
– 4+ years’ experience as Board of Directors Assistant or peforming Secretary to the Board duties
– Experience in the Banking Industry
– Proficient in English and Portuguese
– Proficient computer skills, including Mircrosoft Office Suite
– Valid Drivers license
– Namibian citizen or valid work permit
– Excellent presentation skills
– Excellent time mangement skill and stress tolerance
– Able to work after hours and over weekends when needed
– Ability to work strategic working relationships at all levels and engaging at an Executive level