OFFICE ADMINISTRATOR – OMA Group

Most employers require a Grade 12 certificate with passes in English and Mathematics, plus a diploma or certificate in Office Administration, Business Management, or Secretarial Studies from institutions like NIMT, IUM, or UNAM. Proficiency in Microsoft Office Suite and strong communication skills in English are essential, with Afrikaans or local languages being advantageous.

Daily tasks include managing correspondence, scheduling meetings, maintaining filing systems, handling petty cash, coordinating travel arrangements, and serving as the first point of contact for visitors and phone calls. You will also support HR and finance with record-keeping and assist in preparing reports for management.

Contract positions typically range from 6 to 24 months and may be renewed based on performance and business needs. Unlike permanent roles, contract workers may have limited access to company benefits, though this varies by employer and contract terms.

Permanent positions often include annual leave of 18-24 days, medical aid contributions, and pension fund membership through GIPF or private schemes. Contract roles may offer fewer benefits, so it is important to clarify terms during the interview process.

Namibian workplaces value punctuality, respect for hierarchy, and professional dress codes, with business formal or smart casual being standard. Building personal relationships and demonstrating reliability are highly regarded, and administrative staff are expected to be discreet and maintain confidentiality.

Submit a concise CV with a cover letter highlighting relevant experience, certifications, and references from previous employers or supervisors. Employers prioritize candidates with proven organizational skills, attention to detail, and the ability to work independently with minimal supervision.