Job Expired

We are looking for a diligent, self-motivated and detail-oriented Office Administrator to oversee the day-to-day administration and operations of Wadadee Adventures, our guest house and vehicle fleet. The role will involve payroll, invoicing, coordination and general operational management, requiring someone who can take ownership of their responsibilities and work with minimal supervision.

Job Summary

Type: full-time
Location: Windhoek
Category: Administrative
Closing Date: 2026-08-31

Key Responsibilities

Oversee daily operations of the company, guest house and vehicle fleet
Manage payroll, invoicing and administration
Coordinate bookings, staff, suppliers and vehicles
Maintain accurate records and documentation
Manage communication with guests, staff and suppliers
Monitor payments, bookings and operational requirements
Take initiative to identify and resolve issues

Requirements

Grade 11/12 certificate or equivalent
Previous work experience in administration, operations, tourism or hospitality is an advantage
Proficient in Microsoft Office
Strong computer literacy and administrative skills
Experience with payroll and invoicing
Excellent verbal and written communication skills
Able to work independently and as part of a team
Valid driver’s licence is an advantage

Salary

Not specified

How to Apply

Apply by email: [email protected]; [email protected]
Address: Brakwater, Windhoek

About the Company

Wadadee Adventures is a safari operator based in Namibia, offering tailor-made travel experiences that connect visitors with the country's nature and culture. The company provides both scheduled departures and customised itineraries, allowing travellers to explore Namibia's landscapes and communities at their own pace. As part of the Wadadee Group, it focuses on meaningful journeys rather than standard package tours. Its offerings are designed to showcase Namibia's natural beauty and cultural heritage through guided safari adventures.

Meaningful, tailor-made safaris connecting you with Namibia's nature and culture

Website: https://wadadee-group.com/

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Frequently Asked Questions

What qualifications do I need to become an Office Administrator in Namibia?

Most employers look for a Grade 12 certificate plus a diploma or certificate in Business Administration, Office Management, or a related field from institutions like NUST, IUM, or a recognised TVET college. Strong computer skills, especially in MS Office, are usually essential. Some employers accept proven experience in place of formal qualifications.

What are the typical day-to-day duties of an Office Administrator at an adventure tourism company?

Duties generally include managing correspondence, bookings and client enquiries, filing and record-keeping, handling invoices and petty cash, and coordinating schedules between office staff and field guides. You may also assist with permits, supplier payments, and general reception duties. Flexibility is important as tourism businesses can be fast-paced.

What is the work culture like for administrative roles in Namibia?

Namibian workplaces tend to value punctuality, professionalism, and clear communication, with English widely used in business settings. Respect for hierarchy and teamwork are important, and smaller companies often expect staff to take on varied tasks. Building good relationships with colleagues and clients is highly valued.

What career growth can I expect as an Office Administrator?

With experience, you can progress to Senior Administrator, Office Manager, or Operations Manager roles. Additional qualifications such as a degree in business management or short courses in bookkeeping and HR can speed up advancement. The tourism sector also offers paths into reservations, guest relations, or branch management.

What benefits are typically offered to administrative employees in Namibia?

Common benefits include annual leave of around 20 working days per year, sick leave, and public holidays as per the Labour Act. Many established employers offer medical aid contributions and pension fund participation, though this varies by company. Always confirm the full benefits package during the interview.

How should I apply for this role, and what do Namibian employers look for?

Prepare a concise CV highlighting your administration experience, computer skills, and any tourism exposure, along with a tailored cover letter. Employers typically look for reliability, organisational skills, attention to detail, and references they can contact. Follow the application instructions in the advert carefully and submit before the closing date.

Administration office Operations Tourism